Moreton Hire is one of Australia's leading providers of temporary, semi-permanent and modular infrastructure solutions. Our projects range from healthcare facilities, government infrastructure, Defence projects, education facilities and commercial buildings through to major events, sporting precincts and large-scale temporary structures.
As our Modular Infrastructure division continues to grow, we are seeking a highly organised Project Administrator to support the delivery of modular construction and semi-permanent infrastructure projects across Australia.
The Opportunity
Reporting to the General Manager and Project Managers, the Project Administrator will play a critical role in coordinating procurement, project administration, fabrication activities and supplier management across a portfolio of modular building projects.
This position will work across both:
- In-house fabrication and assembly projects
- Imported modular building systems and specialist infrastructure products
- Semi-permanent event and venue infrastructure
- Healthcare, Defence, Government and commercial construction projects
The role is ideal for someone who enjoys variety and wants exposure to all aspects of project delivery.
Key Responsibilities
Procurement & Purchasing
- Raise and manage Purchase Orders (POs)
- Obtain supplier quotations and pricing
- Track deliveries and supplier performance
- Maintain procurement registers
- Assist with contract and subcontract administration
Project Administration
- Support Project Managers with project delivery activities
- Maintain project documentation and correspondence
- Manage project cost tracking and reporting
- Maintain variations registers
- Assist with site mobilisation and demobilisation planning
- Coordinate project schedules and critical deadlines
Fabrication & Manufacturing Coordination
- Liaise with workshop and fabrication teams
- Track production progress against project schedules
- Coordinate materials procurement and stock availability
- Assist with quality assurance documentation
- Support manufacturing planning and resource allocation
Contract Administration
- Prepare subcontract agreements
- Monitor insurance, licences and compliance documentation
- Track claims, invoices and subcontractor payments
- Assist in managing RFIs, NCRs and project records
- Support project handovers and close-out documentation
- Coordinate international suppliers and manufacturers
- Track shipping schedules and logistics
- Assist with customs and freight documentation
- Coordinate warehousing and inventory management
- Ensure imported products align with project specifications
Commercial Support
- Assist with tender submissions
- Support estimating and pricing activities
- Assist in preparing client reports and project updates
Skills & Experience
- Experience in project administration, construction administration or procurement
- Strong organisational and document control skills
- Experience with purchase orders and supplier coordination
What Success Looks Like
- Coordinate all project documentation and reporting requirements
- Support successful delivery of modular healthcare, Defence and commercial projects
- Become a key link between sales, project management, procurement, fabrication and operations
- Help drive efficiency across Moreton Hire's growing Modular Infrastructure division
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Project Administrator employer: Moreton Hire
Moreton Hire is an exceptional employer, renowned for its commitment to quality delivery and customer experience in the business events industry. With a strong focus on employee growth, you will have the opportunity to manage high-profile projects while enjoying a supportive work culture that values teamwork and innovation. Based in both the CBD and Sunshine West, you’ll benefit from a dynamic environment that encourages travel and offers all the necessary resources to ensure your success.
