At a Glance
- Tasks: Manage transport billing and ensure accurate invoicing for completed jobs.
- Company: Join Mondiale VGL, a global leader in transport and logistics.
- Benefits: Enjoy competitive pay, career growth, and a supportive team environment.
- Other info: Diverse and inclusive workplace with opportunities for learning and development.
- Why this job: Be part of a dynamic team that keeps the world moving.
- Qualifications: 2+ years in administration with strong attention to detail.
The predicted salary is between 47250 - 57750 $ per year.
Mondiale VGL is a globally recognised transport and logistics provider with roots in Oceania and operations in 19 markets. For over 40 years, we’ve connected people, places and possibilities - moving freight and building careers across New Zealand, Australia, Asia, Europe and the USA. We offer fully integrated, end-to-end logistics services, including sea and air freight, import and export, wharf transport, customs clearance, and warehousing.
Job costing and client billing:
- Cost completed transport jobs so they can be accurately invoiced to clients.
- Review job details and match them against the relevant costs before billing.
- Confirm each job is complete and correct, protecting revenue and customer confidence in our invoices.
Cost entry and charge capture:
- Enter and process costs in our automated in-house tracking system.
- Make sure all related billing and ancillary charges are captured, not just the base rate.
- Prevent lost revenue and ensure clients are billed fairly and completely.
Uploading costs to CargoWise:
- Take processed costs from the in-house tracking system and upload them into our accounting system via EDI (CargoWise).
- Own the handover point between operations and finance, where accuracy matters most.
Daily processing across all states:
- Process transport costs every day, covering all states.
- Keep billing current and avoid end-of-month build-ups.
- Report to your immediate supervisor, who guides priorities and reviews your work.
Query investigation and resolution:
- Investigate and answer costing queries from colleagues and customers.
- Trace details back through the systems and provide clear, accurate answers.
- Resolve queries quickly to maintain strong internal and customer relationships.
Assist with other administration duties within the Transport Branch as directed. Help the team through busy periods and gain exposure to other parts of the operation.
Requirements:
- 2+ years in Administration with an eye for detail and a love of getting the numbers right.
- Experience with FCL transport processes (wharf cartage to customers) is preferred, but not essential. If you’re keen to learn, we’ll help you get there.
- Strong communication skills. You’ll be working daily with colleagues in our other state offices, so you’ll need to be a confident, friendly collaborator.
- The ability to manage a daily workload with a steady rhythm.
We believe our people are our greatest strength — and the diversity of our team is central to how we grow and succeed. We’re committed to building an inclusive culture where everyone feels respected, supported, and able to thrive.
Transport Billing Administrations Officer in Melbourne employer: Mondiale-Vgl
Mondiale VGL is an exceptional employer that fosters a dynamic and supportive work environment, perfect for those looking to make a meaningful impact in the transport and logistics sector. With over 40 years of industry expertise, employees benefit from diverse career growth opportunities and a culture that values inclusivity and collaboration. Join a team where your contributions are recognised and where every day presents new challenges and rewards.
