At a Glance
- Tasks: Manage complex diaries, coordinate travel, and support senior executives in a dynamic environment.
- Company: Join a leading global organisation in the professional services sector.
- Benefits: 1 day WFH per week, collaborative team, and exposure to senior stakeholders.
- Other info: Opportunity for career growth and involvement in exciting projects.
- Why this job: Be the trusted right hand for senior Partners and make a real impact.
- Qualifications: Previous EA experience, strong organisational skills, and confidence with stakeholders.
The predicted salary is between 63000 - 77000 $ per year.
An exciting opportunity has become available for an experienced Executive Assistant to join a leading global organisation within the professional services space on a 12-month maternity leave contract.
Supporting three senior Partners, you’ll become a trusted right hand, providing proactive and seamless support across complex diaries, travel, stakeholder management and broader business priorities.
The Role
- Proactively manage complex and ever-changing diaries across three Partners, balancing meetings, deadlines and competing priorities.
- Coordinate domestic and international travel, including detailed itineraries, accommodation and associated arrangements.
- Act as a key point of contact for internal and external stakeholders, building strong relationships across all levels of the business.
- Manage inboxes and incoming requests, using sound judgement to prioritise, action and escalating where appropriate.
- Prepare meeting materials, presentations, reports and other documentation as required.
- Coordinate expenses, reconciliations and general administrative requirements.
- Ensure Partners are well prepared for meetings, key commitments and upcoming priorities through proactive planning and follow-up.
- Assist with leadership meetings, events, off-sites and broader team initiatives.
- Support ad hoc projects and business initiatives, identifying opportunities to improve processes and ways of working.
- Collaborate closely with the broader EA and business support team to provide seamless support across the office.
An exciting opportunity has become available for an experienced Executive Assistant to join a leading global organisation within the professional services space on a 12-month maternity leave contract.
Supporting three senior Partners, you’ll become a trusted right hand, providing proactive and seamless support across complex diaries, travel, stakeholder management and broader business priorities.
The Role
- Proactively manage complex and ever-changing diaries across three Partners, balancing meetings, deadlines and competing priorities.
- Coordinate domestic and international travel, including detailed itineraries, accommodation and associated arrangements.
- Act as a key point of contact for internal and external stakeholders, building strong relationships across all levels of the business.
- Manage inboxes and incoming requests, using sound judgement to prioritise, action and escalating where appropriate.
- Prepare meeting materials, presentations, reports and other documentation as required.
- Coordinate expenses, reconciliations and general administrative requirements.
- Ensure Partners are well prepared for meetings, key commitments and upcoming priorities through proactive planning and follow-up.
- Assist with leadership meetings, events, off-sites and broader team initiatives.
- Support ad hoc projects and business initiatives, identifying opportunities to improve processes and ways of working.
- Collaborate closely with the broader EA and business support team to provide seamless support across the office.
About You
- Previous EA experience supporting senior executives, ideally within professional services or a fast-paced corporate environment.
- Strong diary and domestic/international travel management experience.
- Excellent organisational and time management skills, with the ability to juggle multiple priorities.
- Confidence engaging with senior internal and external stakeholders.
- Strong written and verbal communication skills.
- Exceptional attention to detail and a high level of discretion when handling confidential information.
- A proactive, solutions-focused approach with the confidence to take ownership.
- Strong Microsoft Office skills and confidence working across different systems and technology.
- What’s on Offer
- 1 day WFH per week
- Opportunity to join a well-established global organisation
- Collaborative and high-performing team environment
- Exposure to senior stakeholders across Australian and international operations
- Varied role spanning executive support, stakeholder management, events and projects
- #J-18808-Ljbffr
Executive Assistant employer: MJD Recruitment Pty
Join a leading Corporate M&A team in the heart of Sydney, where you will thrive in a collaborative and supportive environment. With access to cutting-edge technology and a hybrid working model, this role offers excellent exposure to senior stakeholders and the opportunity for long-term career growth within a top-tier firm. Experience a dynamic workplace culture that values strong relationships and seamless operations, making it an ideal setting for dedicated professionals seeking meaningful employment.
