At a Glance
- Tasks: Support the Compliance team by maintaining accurate records and tracking documentation.
- Company: Minus 1 Refrigerated Transport, a family-owned business with strong values.
- Benefits: Full-time role, training opportunities, supportive team, and free on-site parking.
- Other info: Great opportunity for career growth and ongoing learning.
- Why this job: Join a dynamic team and develop your skills in compliance within the transport industry.
- Qualifications: Organisational skills, attention to detail, and a proactive attitude are essential.
The predicted salary is between 47250 - 57750 $ per year.
Minus 1 Refrigerated Transport is a family-owned business in its second generation, driven by strong family values. We specialise in transporting temperature-sensitive freight across Australia. We are currently seeking a friendly, organised and detail-oriented Compliance Admin Assistant to join our team in Dandenong South, Victoria. In this role, you will provide administrative support to our Compliance team, with a primary focus on maintaining accurate fleet compliance records, tracking registration and documentation expiry dates, and following up on outstanding requirements. You will work closely with our Compliance team, Workshop and other departments to help ensure our fleet records remain accurate and up to date. If you enjoy administration, working with records and systems, and keeping things organised, this is a great opportunity to develop your skills in compliance and the transport industry.
Key Responsibilities
- Compliance Records & Reporting: Maintain accurate compliance registers, filing systems and documentation, and prepare reports and summaries as required.
- Fleet Compliance: Maintain and update vehicle registration, inspection and certification records in line with regulatory and insurance requirements.
- Expiry Tracking & Follow-ups: Monitor upcoming and overdue documentation, follow up with relevant stakeholders, and escalate outstanding issues in a timely manner.
- Audit Support: Assist with internal and external compliance audits by preparing and organising the required documentation.
- Stakeholder Liaison: Communicate professionally with insurers, suppliers and regulatory bodies to resolve documentation queries.
- Data Entry & Administration: Complete accurate and timely data entry across compliance and administration systems.
- Team Support: Work closely with the Compliance team and Workshop to ensure records align with vehicle maintenance and inspection schedules.
- Reception & Customer Service: Provide backup reception support when required, including greeting visitors, answering calls and assisting with customer enquiries.
- Continuous Improvement: Identify opportunities to improve the accuracy and efficiency of compliance processes and administrative systems.
About You
To be successful in this role, you will have:
- Previous experience in an administration, compliance or customer service role (preferred).
- Strong organisational and time management skills, with excellent attention to detail.
- Good written and verbal communication skills.
- Confidence using computer systems and maintaining accurate records.
- The ability to manage multiple tasks, prioritise workloads and meet deadlines.
- A proactive approach to following up outstanding documentation and resolving discrepancies.
- A friendly, professional and customer-focused attitude.
- The ability to work collaboratively with different teams across the business.
Experience in fleet or compliance administration is an advantage but not essential. We are happy to consider candidates who have strong administration skills and are willing to learn about fleet compliance and regulatory requirements.
What We Offer
- Training and support to develop your compliance and fleet administration skills.
- The opportunity to learn and grow within the transport and logistics industry.
- A supportive team environment where your contribution makes a difference.
- Full-time employment with a consistent weekly pay cycle.
- Free on-site parking.
- Opportunities for ongoing learning and career development.
Join Us! If you are organised, proactive and enjoy keeping records accurate and processes running smoothly, we would love to hear from you!
Compliance Admin Assistant employer: Minus 1
Minus 1 is an exceptional employer, offering a supportive and collaborative work environment in Minchinbury, where teamwork and accountability are at the forefront of our operations. As a Fleet Allocator, you will benefit from ongoing training and development opportunities, ensuring your professional growth while working with one of Australia's leading refrigerated transport providers. With a focus on service reliability and innovation, we provide a rewarding career path that values your contributions and promotes a healthy work-life balance.
