As the Office Services Coordinator, you will be responsible for ensuring the smooth operation of the Sydney office while providing support across office administration, facilities management, workplace health and safety, reception, and employee engagement initiatives. Working closely with senior stakeholders and support teams, you will help create an exceptional experience for both employees and visitors.
A global professional services organisation with a strong international presence, this business partners with multinational companies to support complex operational and regulatory requirements across multiple jurisdictions. Known for its collaborative culture, commitment to exceptional client service, and focus on innovation, the company provides employees with the opportunity to work in a fast-paced, professional environment that values diversity, continuous learning, and career development. With a reputation for excellence and a people-first approach, the organisation offers exposure to global operations, high-profile clients, and meaningful career growth opportunities.
Description
As the Office Services Coordinator, you will be responsible for ensuring the smooth operation of the Sydney office while providing support across office administration, facilities management, workplace health and safety, reception, and employee engagement initiatives. Working closely with senior stakeholders and support teams, you will help create an exceptional experience for both employees and visitors.
Client Details
A global professional services organisation with a strong international presence, this business partners with multinational companies to support complex operational and regulatory requirements across multiple jurisdictions. Known for its collaborative culture, commitment to exceptional client service, and focus on innovation, the company provides employees with the opportunity to work in a fast-paced, professional environment that values diversity, continuous learning, and career development. With a reputation for excellence and a people-first approach, the organisation offers exposure to global operations, high-profile clients, and meaningful career growth opportunities.
Description
Office Administration
- Coordinate office facilities and maintenance activities.
- Support workplace health and safety initiatives, including first aid and fire safety requirements.
- Assist with internal events such as quarterly town halls and sustainability reporting.
- Process invoices, receipts, and month-end expense administration.
- Manage office supplies, kitchen stock, stationery, and workplace amenities.
- Coordinate onboarding and offboarding activities for employees.
- Support compliance, memberships, and general office management requirements.
Events & Engagement
- Lead and coordinate office social events and employee engagement activities.
- Organise internal and external functions from planning through to execution.
- Support the delivery of client-facing events and presentations.
Reception & Front of House
- Welcome visitors and provide a professional first impression.
- Manage incoming calls, enquiries, and shared inbox communications.
- Oversee meeting room bookings, refreshments, and room readiness.
- Ensure reception operations run smoothly throughout the day and support office opening and closure procedures.
Profile
To be successful in this position, you will demonstrate:
- Previous experience in office coordination, workplace services, reception, or administration.
- Strong organisational skills with the ability to manage multiple priorities.
- A proactive and solutions-focused approach.
- Excellent communication and stakeholder management skills.
- Strong attention to detail and commitment to delivering high-quality work.
- Proficiency with Microsoft Office and general business systems.
- The ability to work autonomously while contributing positively to a broader team environment.
Job Offer
- Join a respected and growing professional services organisation.
- Diverse and varied role with broad exposure across workplace operations.
- Collaborative and inclusive team culture.
- Opportunity to take ownership of workplace initiatives and events.
- Centrally located Sydney CBD office.
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Office Services Coordinator in Sydney employer: Michael Page
Join a well-established investment management firm in Melbourne that prioritises employee growth and fosters a positive work culture. With a focus on collaboration and professional development, this company offers a unique opportunity to work with a diverse portfolio of investment funds while enjoying a supportive environment that values your contributions and encourages innovation.
