Executive Assistant

Own complex diary, inbox and meeting coordination for the Managing Director, anticipating priorities, conflicts, preparation needs and follow-up actions. Act as a trusted point of contact for internal and external stakeholders, exercising discretion and sound judgement. Prepare and quality-check executive correspondence, briefing notes, presentations, speaking materials and meeting packs. Manage the Vans Executive Committee cycle, including schedules, agendas, papers, minutes, decisions and action tracking. Maintain leadership calendars, roadmaps, project trackers and governance rhythms across key meetings and business milestones. Lead or support the end-to-end delivery of team summits, leadership offsites, retailer forums, customer engagements, incentive travel and other key events. Coordinate executive and business-wide communications, ensuring content is accurate, approved and delivered on time. Coordinate domestic and international travel, itineraries, accommodation, visas and expense reconciliation. Support purchase-to-pay, invoice, budget-tracking, onboarding, training and other team administration processes. Identify practical improvements to templates, systems and recurring workflows, and contribute to priority cross-functional initiatives.

What you will need to be successful:

• Extensive experience supporting senior executives in a complex corporate environment, with responsibility for managing diaries, governance activities, communications, travel and events.
• Exceptional organisational, stakeholder management and communication skills, with the ability to prioritise competing demands, adapt under pressure and maintain strong attention to detail.
• Advanced proficiency across Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, Copilot and SharePoint.
• Demonstrated integrity and discretion when handling confidential information, coupled with a proactive, resourceful and customer-focused approach.
• Experience using business systems such as Concur, SAP/Fiori, travel booking and purchase-to-pay platforms, with exposure to event management, supplier coordination, budgets and compliance requirements will be highly regarded.
• Relevant experience within the automotive industry or another customer-focused sector, supported by qualifications in business administration, office management, events or equivalent professional experience.

Why you should apply:

This is an opportunity to work closely with senior leaders where your contribution will have a direct impact on the effectiveness of the leadership team and the broader Vans business. Join a collaborative, customer-focused global organisation, gaining broad exposure to leadership, governance, strategy, communications, events and business operations within an inclusive and diverse workplace. Enjoy flexible working arrangements to support you in your career, work and life. Enjoy free on-site parking, discounting car leasing and other great benefits.

Applications for this role will close COB on 21st October 2026. At Mercedes-Benz Australia Pacific, we pride ourselves on building and maintaining an inclusive workforce because we believe that our people make the difference. In addition to providing exciting learning and career development opportunities, we prioritise our employees by offering generous benefits. This includes discounted car leasing and purchase options, on-site parking, employee assistance programs and much more. We are committed to a flexible and progressive workplace culture for everyone and are proud to be consistently recognised as an Employer of Choice for Gender Equality. We are an equal opportunity employer, so by joining us, you will be part of a company that embraces differences and where individual contributions are valued. We strive to recognise our committed people through Employee Recognition and Reward programs. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, those identifying as LGBTIQA+, females, people of all ages, with disabilities and culturally and linguistically diverse people to apply for this opportunity.