At a Glance
- Tasks: Manage client files, support onboarding, and improve processes in a dynamic accounting practice.
- Company: Maze Advisory Co, a boutique accounting firm in Ballarat with a supportive culture.
- Benefits: Flexible hours, pathway to full-time, no timesheets, and varied work across industries.
- Other info: Work directly with principals in a modern practice focused on collaboration and innovation.
- Why this job: Join a growing team where your ideas matter and make a real impact on clients.
- Qualifications: Certificate IV in Accounting, strong Xero skills, and experience in administration.
The predicted salary is between 49500 - 60500 $ per year.
We are looking for a Practice Administrator and Bookkeeper to keep the practice running smoothly so our Managing Director can spend more time providing advice to clients. The role starts at three days a week (22.8 hours), on site in Ballarat, with a clear pathway to full time as the practice grows.
Key responsibilities:
- Manage the practice inboxes and mail, and keep client files and records current across all systems
- Manage the Managing Director's diary, meetings and follow ups
- Keep our clients engaged and using TaxDome, our client portal and communication hub
- Support client onboarding, from ID checks through to set up in TaxDome
- Maintain client Xero files, including reconciliations, payables, receivables and payroll
- Support the preparation of BAS and IAS for review and lodgement
- Monitor ASIC annual review dates and lodgement deadlines using CAS 360
- Spot better ways of doing things and help us improve our processes
About you:
- Certificate IV in Accounting and Bookkeeping or higher
- Strong Xero skills, with Xero Advisor certification or the ability to obtain it within three months
- Experience preparing BAS and IAS, including GST and PAYG reconciliations
- Strong administration skills across inbox, diary and file management
- The ability to work autonomously, manage competing deadlines and take initiative
- Clear, friendly communication and a can do attitude
- High attention to detail and a commitment to confidentiality
- Experience in an accounting practice, or with TaxDome, BGL, CAS 360, Dext or payroll, will be well regarded
About us:
Maze Advisory Co is a small, boutique accounting and advisory firm based in Ballarat. We partner with small to medium businesses and family groups, from early growth through to succession and business exits. Our clients are on fixed fees and deal directly with our principals. No hand-offs, and no surprise invoices for picking up the phone. Our clients come from a wide mix of industries right across Australia, so the work is varied and no two days look the same. We don't do timesheets. We just deliver great accounting support. A genuine role in a growing practice, working directly alongside the principals. Three days a week to start, with a pathway to full time. No timesheets or six minute units. Varied work across a wide mix of industries. A modern practice built on Xero and TaxDome. A supportive, straight-talking team where your ideas are heard.
Practice Administrator and Bookkeeper in Ballarat employer: Maze Advisory Co
Maze Advisory Co is an exceptional employer located in Ballarat, offering a supportive and collaborative work environment where your contributions are valued. With a clear pathway to full-time employment and no timesheets, employees enjoy a flexible schedule while engaging in varied work across diverse industries. The firm prioritises professional growth, encouraging team members to share ideas and improve processes, making it a rewarding place to build a career in accounting and advisory services.
