At a Glance
- Tasks: Manage contracts and variations, ensuring every project runs smoothly and accurately.
- Company: Family-run construction business with a strong community focus in Brisbane.
- Benefits: Competitive pay, supportive team environment, and opportunities for career growth.
- Other info: Join a dynamic team with a steady pipeline of projects and a collaborative culture.
- Why this job: Be the backbone of exciting projects and make a real difference in construction.
- Qualifications: Experience in bookkeeping, especially with Xero, and strong communication skills.
The predicted salary is between 58500 - 71500 $ per year.
Project Administrator - Contracts & Variations
This role is the financial and contractual backbone of our projects.
You'll make sure every job is contracted correctly, every change of scope is captured as a variation, and every dollar is coded to the right job.
You'll work closely with our estimator, project manager and site supervisors.
Key responsibilities
- Prepare QBCC contracts and Form 5 variations for approval
- Send variations for changes of scope and PS/PC overruns, working with the estimator
- Issue other QBCC forms (commencement, time extensions, completion) and file inspections and certificates
- Lodge QBCC home warranty insurance and QLeave levies, prepared for approval and payment
- Tally and reconcile Provisional Sums (PS) and Prime Cost (PC) items against client selections and supplier invoices
- Allocate cost codes to supplier bills in Dext, and check invoices are addressed to the correct entity
- Create Xero cost codes for new jobs and allocate them to sales, variations and progress invoices across Xero and Service M8
- Run profit and loss reports in Xero for each project
- Request and compare subcontractor and supplier quotations
- Order materials from supervisor requests received and track delivery dates
About you
- Bookkeeping experience, preferably with Xero and Dext
- Confident with spreadsheets and reconciliations, and works quickly and accurately
- Clear written communication with suppliers, subcontractors and clients
- Experience in Australian construction or trades is a big plus, especially with PS/PC allowances, variations or QBCC paperwork
- Familiarity with Service M8 or monday. com is helpful but not essential
About us
Mayo's is a family-run construction business based in Murarrie, working across Brisbane.
We build and renovate for residential and commercial clients.
We have a steady pipeline of projects ahead.
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Project Administrator in Brisbane employer: Mayo's
Mayo's is an exceptional employer, offering a permanent full-time position as a Site Machine Operator & Truck Driver in the vibrant area of Murarrie. With a strong focus on employee growth and a supportive team culture, we provide ongoing training, a quarterly bonus, and a travel allowance, ensuring our staff feel valued and motivated while working on quality residential projects across Brisbane.
