This is a hands-on Executive Assistant role providing dedicated 1:1 support to the Managing Director of a fast-paced executive search business. The role will act as a central point of coordination across the Managing Director's day, ensuring priorities, communications, meetings and follow-ups are managed efficiently. While this is not a recruitment delivery role, the EA will provide administrative support across executive search processes, particularly around interview coordination, candidate communications and preparation of briefing materials.
What's on offer:
- $55 per hour + superannuation
- Initial 3-month contract
- Fully remote working arrangement
- Opportunity to work closely with the Managing Director of an executive search business
- Varied, hands-on role with plenty of autonomy and responsibility
Key responsibilities
- Provide comprehensive 1:1 Executive Assistant support to the Managing Director.
- Manage a busy inbox, prioritising communications and ensuring key actions and follow-ups are completed.
- Review, draft and respond to emails on behalf of the Managing Director.
- Manage diary and calendar requirements, coordinating internal and external meetings.
- Coordinate interviews across candidates, clients and internal stakeholders, managing all scheduling and logistics.
- Act as a key point of contact between the Managing Director, clients, candidates and other stakeholders.
- Prepare interview schedules, candidate briefing packs, candidate profiles and other supporting documentation ahead of client meetings and interviews.
- Coordinate candidate communications relating to interviews, meeting details, documentation and next steps.
- Ensure the Managing Director is fully briefed and prepared ahead of meetings, interviews and client calls.
- Track key actions, follow-ups and deadlines across the Managing Director's workload.
About you
- Previous experience providing Executive Assistant support, ideally at CEO, Managing Director or senior executive level.
- Strong diary and inbox management experience.
- Highly organised with the ability to manage multiple competing priorities and deadlines.
- Confident coordinating complex meetings and interviews across multiple stakeholders.
- Excellent written communication skills and comfortable drafting correspondence on behalf of a senior executive.
- Professional and confident communicating with senior clients, executives and candidates.
- Strong attention to detail, particularly when preparing documents, briefing packs and meeting materials.
- Proactive and able to anticipate what needs to be done rather than waiting for direction.
- Comfortable working closely 1:1 with a Managing Director in a fast-paced environment.
- Strong Microsoft Office skills.
Interested?
If you're an experienced Executive Assistant looking for your next contract opportunity, we'd love to hear from you!
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Executive Assistant employer: MAYDAY Recruitment Group
Join a global boutique professional services brand in the heart of Melbourne CBD, where you will thrive in a collaborative and professional environment. This role offers you the chance to take ownership of your work, contribute to meaningful governance practices, and grow your career within a dynamic organisation that values employee development and innovation. Enjoy the benefits of working in a central location with a team that is committed to excellence and making a significant impact across the business.
