Hands-on role managing daily administration, purchasing, freight, logistics and inventory operations within a busy service industry environment. Leading and supporting the administration and stores teams, allocating workloads and monitoring performance.
Key responsibilities
- Overseeing purchasing activities, supplier orders, pricing and stock control
- Managing data entry, job costing, invoicing and ERP systems including MYOB, Ocerra, Ariba and Coupa
- Reviewing and approving employee timesheets, labour entries and overtime
- Working closely with workshop management to coordinate job scheduling, purchasing, stock movements and invoicing
- Overseeing inventory management, stocktakes and accurate record keeping
- Monitoring administration KPIs, identifying discrepancies and implementing improvements
- Liaising with customers, suppliers and internal departments to resolve operational issues
- Coordinating month-end processes, reporting and financial administration with the Finance Department
- Conducting team meetings and supporting continuous improvement across business operations
About you
- Previous experience in an Administration Manager, Office Manager or similar leadership role
- Experience within engineering, manufacturing, mining support or an industrial environment highly regarded
- Strong understanding of purchasing, inventory management, invoicing and administrative processes
- Experience using ERP systems, with MYOB, Ocerra, Ariba or Coupa experience advantageous
- Proven ability to lead, support and manage a team
- Hands-on approach with the willingness to assist across all areas of administration
- Strong organisational, communication and problem-solving skills
- High attention to detail and ability to identify and resolve discrepancies
- Ability to manage competing priorities and meet deadlines in a fast-paced environment
Maxwell Recruitment & Training are a specialist manufacturing, trades and construction on-hire agency who through our own onsite RTO provide FREE training to all our workers.
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Administration Manager in Newcastle employer: Maxwell Recruitment
Maxwell Recruitment and Training is an exceptional employer, offering a dynamic work environment for Mechanical Fitters in the vibrant Newcastle and Hunter regions. With competitive hourly rates starting from $58.29, ample overtime opportunities, and a strong commitment to employee development, we foster a culture of safety and teamwork while providing access to diverse roles across heavy industry and manufacturing. Join us to advance your career in a supportive setting that values your skills and contributions.
