Senior Finance Officer (12 month maternity leave coverage)

Senior Finance Officer (12 month maternity leave coverage)

Mawarnkarra (MHS) is the largest primary health care provider providing direct services to Aboriginal and Torres Strait Islander peoples living in the Roebourne area. MHS provides the families of Roebourne with a fully functional and accredited Clinic that treats approximately 3,500 people per year.

MHS is looking for people who want to make a real difference in the health of Aboriginal and Torres Strait Islander families. We are situated just an hour’s drive from Millstream National Park, with swimming holes and the heritage listed rock-art to explore in Murujuga National Park. There are islands to explore too, which are just a stone’s throw from Point Samson to Dampier, with some amazing beaches.

About the role

The Senior Finance Officer is part of the Administration Team of Mawarnkarra Health Service. The role involves working under the supervision of the Chief Finance Officer to ensure the provision of the highest standards of finance management and assist with financial obligations of Mawarnkarra. The key responsibilites of this position are to maintain financial control of the day-to-day finance operations, as well as maintaining and updating accounting procedures, preparing monthly reconciliations, and assisting in the preparation of the annual financial reports.

Current residency or willingness to relocate to the Pilbara region. No housing is offered with this role

Duties

Supervision of Finance Officer

• Undertake supervision of the Finance Officer
• Provision of training to Finance Officer to maximize performance and assist that the Finance Officer to meet required skills and knowledge to undertake their role
• Ensure daily, weekly, monthly and quarterly tasks are effectively and efficiently managed within the finance team
• Assist with Xero and Employment Hero data entry, as and when required
• Work in a collaborative team environment with the Finance Officer

Accounts Payable and Procurement Processes

• Manage the daily and monthly financial operations associated with purchase orders and accounts payable
• Ensure purchase order and creditor processes are adhered to and that purchases are incurred only with an approved purchase order
• Provision of purchase order training to relevant staff to ensure correct general ledger account, GST and program coding is used.
• Manage Xero user access and provide Xero training to staff, as and when required
• Completion of credit applications for Chief Finance Officer sign-off
• Undertake entry of new supplier contacts in Xero, including bank account verification and entry
• Review staff expense reimbursements for Chief Finance Officer sign-off
• Approve creditor bills in Xero and complete payments, including bank uploads
• Assist with creditor Xero data entry, as and when required
• Daily bank payment reconciliations
• Undertake purchasing process review and recommend update of purchase procedures for Chief Finance Officer sign-off
• Highlighting to the Chief Finance Officer any concerns with the creditor and purchase order processes and accuracy of financial information
• Undertake end of month tasks

Accounts Receivable

• Manage the daily and monthly financial operations associated with debtors
• Oversee Xero debtor invoicing ensuring all funding agreement invoices are sent on time
• Assistance with debtor Xero data entry, as and when required
• Debtor invoice review and approval
• Medicare income reporting and reconciliations
• Daily bank receipting reconciliations
• Undertake end of month tasks

Payroll

• Manage the daily, fortnightly and monthly financial operations associated with payroll
• Oversee accurate daily timesheet entry and leave processing within Employment Hero software, including assistance with data entry, as & when required.
• Assist line managers with all payroll, timesheet and leave queries
• Oversee fortnightly timesheet close out and processing
• Oversee overtime, allowance or other data entry and queries

  General

  • Preparation of Quarterly BAS
  • Working knowledge of Australian Accounting Standards, ATO GST and FBT legislation, plus any other relevant legislation or standards.
  • Undertake end of month and end of year sub-ledger and general ledger reconciliations
  • Manage preparation and lodgment of annual Single Touch Payroll, including data entry of RFBT
  • Collation of Fringe Benefit data and assist with FBT work papers
  • Preparation of work papers and document collection for annual audit

  Skills, Experience and Attributes

  • Ability to work independently and within a team
  • Motivated to provide service excellence
  • Working knowledge of ATO & other legal obligations and standards required for the day-to-day operations of a limited company
  • Ability to problem solve effectively on a day-to-day basis
  • Extensive experience with Xero & Microsoft Excel
  • Extensive experience with Creditor, debtor & payroll data entry completion and supervision
  • Ability to reconcile bank and credit card accounts
  • Excellent oral and interpersonal communications skills
  • Ability to discuss and explain payroll issues with staff
  • Ability to process complex payroll, including salary sacrifice deductions
  • Commitment to ongoing participation in education, professional development and quality assurance
  • Ability to prioritise workload and demonstrated organisational skills
  • Ability to raise financial issues/concerns with Senior Management

  Education

  Bachelor degree or higher qualification in book-keeping, accounting or equivalent

  Attend and participate in the professional development program and relevant external seminars and conferences, as approved

  Other relevant Information

  Performance will be apprised on an ongoing basis and formally at the first 3 months and annually thereafter

  Consent to undergo a Western Australian Working With Children Check and National Police Clearance Certificate

  Employment is conditional pending outcome of these above checks

  All employees are required to adhere to the No Smoking Policy and be willing to undertake random drug and alcohol screening

  MHS may commence appointment proceedings immediately, appoint by invitation or make no appointment at all. This opportunity is only open to candidates with full work rights, to work in Australia.

  Remuneration Benefits include:

  • Base Salary - $100,620.00
  • Electricity Allowance - (paid over summer 10 pay periods) - $1,500.00
  • Annual airfare (after 12 months continuous service) - $1,000.00
  • Superannuation - 12% - $15,128.25

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