Governance Support Coordinator in Brisbane

Are you a highly organised professional who thrives on precision, professionalism and working closely with senior leaders? Mater is seeking a Governance Support Coordinator to join its Corporate Governance team in a newly created role. Reporting to the Corporate Governance & Company Secretary and working closely with the Assistant Company Secretary you will provide administrative and governance support across Mater's Board, subsidiary boards and committees. This is a unique opportunity to play a key role in strengthening corporate governance across one of Australia's most respected healthcare organisations. You will support important decision-making processes by ensuring meetings, governance documentation, records and follow-up activities are managed accurately, efficiently and professionally.

As the Governance Support Coordinator, you will provide practical and responsive support to the Corporate Governance & Company Secretary and Assistant Company Secretary across Mater's governance activities. Your key responsibilities will include:

• Coordinating Board and Committee meetings, governance calendars, attendance, meeting rooms and technology arrangements;
• Organising travel and accommodation arrangements for Board members as required;
• Coordinating the submission, collation, formatting, quality assurance and distribution of agendas and meeting papers;
• Assisting with the preparation and proofreading of minutes, resolutions, action and decision registers and other governance documentation;
• Monitoring actions, approvals, signatures, statutory deadlines and outstanding governance matters;
• Administering Mater's Board portal and supporting users as required;
• Supporting regulatory lodgements, compliance activities and governance reporting;
• Assisting with director appointments, onboarding, professional development and conflict of interest processes;
• Communicating professionally with directors, executives and key internal and external stakeholders;
• Driving continuous improvement across governance processes and systems.

About you: You're a highly organised, detail-oriented professional who can manage multiple priorities and concurrent meeting cycles in a deadline-driven environment. You are proactive, dependable and comfortable undertaking both detailed administrative work and broader governance support activities. You will bring:

• Experience supporting a company secretariat, governance, legal, paralegal, Board, committee or senior executive function;
• A relevant qualification in governance, law, business administration or a related discipline, or equivalent experience;
• Strong meeting coordination, administration and document-control skills;
• Experience preparing, formatting and proofreading meeting papers, minutes, resolutions or similar formal documentation;
• Excellent written and verbal communication skills;
• The confidence and professionalism to liaise with directors, executives and senior stakeholders;
• The ability to anticipate requirements, follow matters through to completion and respond constructively when priorities change;
• Exceptional attention to detail, sound judgement and a commitment to accuracy;
• A high level of discretion when handling confidential and sensitive information;
• Advanced skills in Microsoft Word, Outlook, Excel and PowerPoint, including document formatting, calendar coordination and maintaining accurate trackers and registers.

Highly regarded:

• Knowledge of corporate governance principles, ASIC and ACNC requirements;
• Experience with Board platforms such as Diligent, Convene or BoardPro;
• Experience working across multiple entities, boards or committees;
• Experience in the healthcare, education, research, philanthropy or not-for-profit sectors;
• Governance Institute of Australia studies or qualifications.

Mater is Queensland's largest not-for-profit network of public and private hospitals and healthcare services, bringing together world-class expertise across healthcare, education, fundraising & philanthropy and research. With more than 14,000 employees, 13 facilities and almost 700,000 patients cared for each year, we're committed to empowering people to live better lives through improved health and wellbeing. At Mater, our people are at the heart of everything we do. You'll join a values-driven organisation that combines compassionate care with innovation, education and research, creating meaningful career opportunities while making a genuine difference in the communities we serve.

What’s in it for you:

• Career growth opportunities across healthcare, corporate, research and leadership pathways;
• Professional development and learning through Mater Education and internal development programs;
• Generous salary packaging to help maximise your take-home pay;
• Health and wellbeing support, including EAP, pastoral care and discounted private health insurance;
• Fitness Passport access and a range of lifestyle, retail and travel discounts;
• Discounted parking and reduced prices at Mater cafés and coffee outlets;
• A supportive culture where your contributions are recognised and your development matters.

Applications close 1st November 2026 - please note, we may contact applicants prior to the closing date. Direct applications only - we are not engaging recruitment agencies at this time. All successful candidates may be required to complete pre-employment checks (including criminal history, working rights, medical and working with children checks). Mater offers a safe, supportive, flexible and inclusive workplace where everyone is valued. We welcome applications from people of all backgrounds and abilities.