Masters Surveying is a leading consultancy firm providing the full suite of high-quality surveying services including: engineering, construction, civil, mining and cadastral surveying services throughoutQueensland and New South Wales. Due to our continued growth and expansion, we have an excellent opportunity for an experienced Senior Project & Office Administrator to join our team in Wollongong on a full-time basis.
About the role
This is an office based role. You will be primarily responsible for coordinating the project and office administration function across our business. This is a critical role within our organisation, so you will be able to make it your own.
Your key duties will sit broadly across the following areas:
Executive admin
- Provide PA support to management, both local in office and others remotely as required.
- Email management for Wollongong Operations Manager, prioritising and actioning correspondence on their behalf
- Coordination with other local consultants, meeting arrangements for the team
Project Administration
- Preparation and distribution of project submissions and tenders
- Maintenance of our project management system – Total Synergy
- Survey plan printing, lodgement with relevant authorities and distribution (QLD & NSW)
- Coordinate and book site inductions and medicals as per site requirements
- Preparation of project invoicing and debt collection
General Administration
- Coordination of operational travel for the wider team, including booking of flights, accommodation, and transport
- Mail and freight collection/delivery coordination
- Reception Duties as required
- Provision of generalist administrative support across the business, supporting each of the regional offices as required
Core skills
- Strong organisational skills and ability to manage competing priorities across multiple offices
- Open to adopting new technologies and tools, including AI, to improve productivity and lift the volume and quality of work delivered
- Accurate, high-attention-to-detail data entry and document preparation
- Good problem-solving skills, with the ability to work through issues independently and know when to expand
- Clear, professional written and verbal communication with staff and clients
- Comfortable working across accounts receivable and administrative/operational tasks
- Ability to follow, and help maintain, consistent document formatting and branding standards
- Experience with high level local tenders- potentially with planning experience (desirable)
Helpful background
- Intermediate skills within the Microsoft Office Suite
- Minimum of 4 years' experience in a similar role
- Certificate III in Business Administration or equivalent (desirable)
- Experience in a professional services organisation (highly regarded)
Benefits & culture
- Extremely attractive salary package commensurate with your skills and experience.
- Positive work culture – the chance to work independently & collaboratively within a great teamof professionals
- Monthly team social events, staff wellness programs
- Join a leading Surveying consultancy, our respected professional office is entrusted to work on the Illawarra's premium development projects
- A contemporary workplace and culture using modern practices and cutting-edge tools
Want to know more?
Visit our website: https://masterssurveying.com.au/or follow us on Instagram or LinkedIn to find out more about what we do!
