Martinus is a specialist rail infrastructure and rail haulage business, delivering critical transport and logistics solutions across Australia's rail freight network. As part of our continued growth, we're looking for a Submissions Coordinator to join our Brisbane team and support our tendering and bid activities.
About the Role
We're seeking a detail-oriented Submissions Coordinator to manage the end-to-end coordination of tender and proposal submissions for Martinus Haulage. You'll work closely with bid managers, subject matter experts, and operational teams to ensure high-quality, compliant, and on‐time submissions.
Key Responsibilities
- Coordinate the preparation, formatting, and submission of tenders, proposals, and prequalification documents
- Manage submission timelines, ensuring all deadlines and compliance requirements are met
- Liaise with internal stakeholders (operations, HSEQ, commercial, and technical teams) to gather content and inputs
- Maintain a library of submission templates, case studies, and boilerplate content
- Proofread and quality‐check documents for accuracy, consistency, and brand alignment
- Track submission pipelines and maintain accurate records/reporting on bid status and outcomes
- Support continuous improvement of submission processes and document management systems
About You
- Prior experience in a bid, tender, submissions, or proposal coordination role (rail, transport, logistics, or infrastructure sector highly regarded)
- Excellent written communication and document formatting skills
- Strong organisational skills with the ability to manage multiple deadlines simultaneously
- High attention to detail and a quality‐first mindset
- Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with document management or bid management software is a plus
- Ability to work collaboratively across teams and manage competing stakeholder priorities
Why Martinus?
- Join a specialist, growing business with a strong reputation in rail infrastructure
- Collaborative, supportive team culture
- Opportunities for professional development and career growth
- Competitive salary and benefits
Bids and Submissions Coordinator employer: Martinus Rail
Mandis is an exceptional employer that fosters a collaborative and innovative work culture, making it an ideal place for a Signalling Project Engineer to thrive. With a focus on employee growth and development, team members are encouraged to enhance their skills through hands-on experience and professional training. Located in North Sydney, the company offers a vibrant urban environment with access to various amenities, ensuring a balanced work-life experience while contributing to significant projects in the rail industry.
