An exciting permanent opportunity has arisen for an experienced Executive Assistant to support senior stakeholders in a fast paced, high performing environment. This role suits a confident EA who enjoys being at the centre of operations-anticipating needs, managing competing priorities, and delivering polished support at pace.
The role
You’ll provide end-to-end executive support, ensuring calendars, meetings, travel and key deliverables run seamlessly. You’ll be a trusted point of contact, managing confidential information with discretion and building strong relationships across the business.
Key responsibilities
- Complex diary management across multiple stakeholders; proactive conflict resolution and prioritisation
- Arrange end-to-end travel (flights, accommodation, itineraries, last-minute changes)
- Coordinate meetings (in-person/virtual): room bookings, agendas, materials, minutes/actions as required
- Support team logistics and event coordination (internal events, offsites, visitors)
- Prepare, format and proofread presentations and documents (PowerPoint/Word/Excel)
- Triage requests, manage timelines, and follow up on actions to keep work moving
- Maintain accurate records and improve simple processes to streamline admin
Why apply
- Permanent role with long-term stability in a high-performing environment
- High exposure supporting senior stakeholders and partnering across the broader business
- Variety and ownership-busy days, changing priorities, and a true "run the desk" EA remit
- CBD location with an on-site team environment (5 days/week)
What we're looking for
- Proven experience as an Executive Assistant (or Senior Team Assistant) supporting senior leaders
- Strong capability across diary management, travel coordination, meetings and stakeholder management
- Excellent attention to detail, organisation, and the ability to juggle competing deadlines
- Confident, professional communication style and strong discretion with sensitive information
- Proactive, solutions-focused approach; able to work autonomously and take initiative
- Intermediate-advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
Role details
- Permanent, full-time
- Sydney CBD
- On-site, 5 days/week
Please note, only shortlisted candidates will be contacted
#J-18808-Ljbffr
Executive Assistant employer: Mars Recruitment
Join a dynamic financial services group that values innovation and collaboration, offering a supportive work culture where your expertise in financial modelling will directly influence strategic decision-making. With a commitment to employee growth, you will have access to ongoing professional development opportunities and the chance to work alongside industry leaders in a vibrant location that fosters creativity and teamwork.
