At a Glance
- Tasks: Manage and digitise Council records while ensuring compliance with legislative standards.
- Company: Maroondah City Council, a supportive and organised workplace.
- Benefits: 12-month contract with opportunities for professional growth and development.
- Other info: Join a dynamic team focused on improving information management across the Council.
- Why this job: Play a key role in transforming physical records into a digital future.
- Qualifications: Experience in archival or corporate records management and EDRMS familiarity.
- Information Management Officer - Project Support
- Information Management Officer - Project Support
Maroondah City Council has an exciting opportunity for an organised, detail-oriented, and proactive Information Management professional to join our Information Management Team for a 12-month contract.
In this role, you will balance business-as-usual archive management with critical digitisation projects.
You will oversee the entire lifecycle of Council's physical and electronic records, ensuring corporate information is captured, indexed, and safely disposed of in strict accordance with legislative requirements.
This role is pivotal in driving our transition from legacy physical storage to a streamlined digital environment.
Key Responsibilities
- Coordinate the end-to-end appraisal, sentencing, classification, and disposal of physical and electronic Council records.
- Ensure rigorous compliance with the Public Records Act 1973 (Vic) and Public Record Office Victoria (PROV) standards, specifically utilising relevant Retention and Disposal Authorities (RDAs).
- Lead back-scanning workflows and digitisation projects, maintaining high-level metadata accuracy and quality assurance during registration into the EDRMS.
- Manage secure indexing, physical file retrieval, and data integrity across on-site and off-site archive storage facilities.
- Provide responsive, customer-focused support and guidance to internal teams to improve organisation-wide records compliance and searchability.
About You To be successful in this role, you will bring
- Demonstrated experience working within an archival or corporate records environment (Victorian Local Government experience is highly regarded).
- Hands-on experience with an Electronic Document and Records Management System (EDRMS) such as Content Manager, alongside familiarity with high-volume scanning technologies.
- A sound understanding of statutory frameworks governing public records, particularly PROV standards.
- Exceptional attention to detail, strong communication skills, and the physical capability to safely handle, lift, and move standard archive boxes (up to 15kg) when managing physical collections.
As part of our selection process, you may be required to have pre-employment checks. (Psychometric Assessment, Crim Check and Working with Children Card - Employee).
For further information please call Shenon Ebert, Information Management Team Leader on Tel: 9298 4219.
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Information Management Officer - Project Support in Melbourne employer: Maroondah City Council
Maroondah City Council is an exceptional employer, offering a supportive work culture that values environmental stewardship and community engagement. As a Bushland Revegetation & Community Supervisor, you'll have the opportunity to lead impactful ecological restoration projects while mentoring a dedicated team, all within a vibrant community-focused environment. With a commitment to employee growth and development, Maroondah City Council provides unique advantages such as collaboration with local schools and community groups, making it a rewarding place to work for those passionate about bushland management.
