Human Resources Coordinator – Sydney or Melbourne

If you are early in your HR career, looking to build broad, hands‑on experience in a professional environment, this is a great opportunity to develop your capability across the full employee lifecycle.

As part of our newly designed HR model, you'll specialise in different stages of the employee lifecycle before rotating into new areas, building experience across people queries, processes and employee experiences. This 12-month contract provides a strong foundation for a broad HR career and prepares you to progress into more complex advisory and partnering opportunities.

We are Mallesons, a top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We've been part of Australia's story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

With flexibility to be based in the Sydney or Melbourne CBD office, as part of the wider national People & Development (P&D) team, you will join the P&D Hub. The P&D Hub is the firm's central, single source of truth for P&D services. It brings together our core processes and supports the full employee lifecycle.

Our P&D Coordinators operate as a single, connected cohort ensuring a consistent and high-quality service across the firm. Our Coordinators are intentionally aligned to the stages of the employee lifecycle, enabling a deeper understanding of movements impacting our people, having a constant focus on continuous improvement and providing opportunities for stretch and building deep relationships.

Reporting to the Senior P&D Projects Manager, and working very closely with the People Advisory and Strategy team, key responsibilities will include:

• Allocation to an employee lifecycle process on a rotational basis. This includes onboarding, parental leave and leave of absence, flexible working arrangements and departers including change of employment letters, emails, system updates, communication between P&D and client groups.
• Supporting the People Advisory and Strategy team with the employee life cycle through executing movements, keeping our HRIS tool, Workday, and Jira accurate and up to date.
• Ensuring that the administrative accountabilities, such as movements relating to the employee lifecycle are accurately adhered to in line with policies and checklist procedures e.g. updating all data relating to commencements, terminations, leave of absence, secondments and relocations. Ensure employee electronic files are accurate and kept up to date.
• When appropriate, holding responsibility for triaging incoming work into the Hub through the P&D Operations mailbox, Jira and Workday. Assisting with general P&D inquiries concerning P&D related issues and request for information e.g. staff reports, policies, leave queries etc.
• Assisting the Areas of Specialisation and Advisory teams with a broad range of general P&D related activities e.g. Remuneration, Policy, and Learning & Development requirements.

About You

Our P&D roles need collaborative, curious thinkers, who can connect the dots and deliver with excellence. In a high-performance culture like Mallesons, you will have the ability to respond quickly and accurately and positively enhance the day‑to‑day people experience. Your attitude is what will set you apart - the collaborative approach, learning opportunities and supportive culture is outstanding - the expectation is that you will contribute to that too.

You will also bring:

• Experience in an administrative role within legal, professional services or in a human resources function.
• Proficient understanding of Microsoft Office, Word, Excel, Outlook and PowerPoint.
• Solid and highly developed organisational skills with exceptional attention to detail.
• Professionalism and sensitivity when dealing with people situations.
• Demonstration of confident verbal and written communication skills.
• A positive, open and flexible approach to dealing with people and situations.
• Ability to form solid relationships both internally and externally with professionalism and ease.
• Qualifications in Human Resources or other relevant field of study with knowledge of the legal or professional services environment will be looked on favourably.
• General working knowledge of Workday or other HRIS tools will be looked on favourably.

Please note internally these roles are called People & Development Coordinators.

Why work with us?

Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It's a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices - if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role.