Office Administrator – Operations Support
$75,000 – $85,000/yr negotiable with experience.
We're looking for an organised, proactive and adaptable Office Administrator – Operations Support to join our team in East Rockingham.
Working closely with our existing administrator and supporting the wider business, this is a varied role that combines day-to-day office administration, operational coordination and direct support to senior leadership.
You'll help keep our daily operations organised while ensuring important tasks, orders, requests and deadlines don't fall through the cracks. You'll need to be confident communicating with senior leaders, following up on time-critical matters and keeping people informed.
This role would suit someone who enjoys being across the details, can manage competing priorities and understands that in a small business, flexibility and teamwork are essential. We're looking for someone who takes ownership, follows things through and is happy to roll up their sleeves and help wherever needed.
Key responsibilities
Providing administrative support to senior leadership, including tracking actions and following up on time-critical tasks.
Working collaboratively with the existing administrator to manage workloads and support the wider team.
Managing office administration, correspondence, bookings and document control.
Coordinating PPE, uniform, stationery and other supply orders.
Organising freight, deliveries and material movements between the office, workshop and site.
Maintaining electronic records and receipting deliveries.
Coordinating plant and equipment servicing, repairs and calibration schedules.
Procuring office and cleaning supplies and assisting with general operational requirements.
About you
To be successful in this role, you'll bring:
Previous experience in an office administration or coordination role.
Experience in construction, mining, electrical or industrial environments will be highly regarded.
Strong organisational skills and the ability to manage competing priorities.
Excellent communication and interpersonal skills, with the confidence to liaise with people across different teams.
Confidence using Microsoft Office and electronic record-keeping systems.
A high level of attention to detail and a commitment to maintaining accurate records.
A practical, proactive approach and the ability to work independently as well as part of a team.
A willingness to take ownership of tasks and follow things through to completion.
We encourage applications from Aboriginal and Torres Strait Islander peoples and welcome the unique perspectives and experiences they bring to our team.
About us
Mallee Karlip is a growing Indigenous-owned business delivering services across the construction, electrical and industrial sectors in WA. We're building a strong team, investing in our people and creating opportunities for our business and our employees to grow.
As a small and hands-on team, we value people who take initiative, work collaboratively and are willing to pitch in wherever needed. Everyone plays a part in keeping the business running smoothly, and we take pride in our supportive team culture and practical approach.
Weekly pay.
A supportive leadership team and collaborative workplace culture.
The opportunity to work closely with senior leadership and gain exposure to broader business operations.
Training and development opportunities.
The chance to grow alongside an expanding Indigenous-owned business where your contribution is valued.
We're not a large corporate where you're just another employee number. We value initiative, practical problem-solving and people who take pride in helping the team succeed.
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