At a Glance
- Tasks: Manage executive schedules, coordinate meetings, and handle sensitive information with discretion.
- Company: Join a respected member organisation with a collaborative culture and strong values.
- Benefits: Salary up to $110,000, flexible WFH options, and generous leave provisions.
- Other info: Genuine temp-to-perm opportunity with multiple career pathways.
- Why this job: Be part of a supportive team that values work-life balance and professional growth.
- Qualifications: Experience supporting senior leaders, exceptional organisational skills, and strong communication abilities.
The predicted salary is between 63000 - 77000 $ per year.
Full Australian working rights are required for this role.
- ROLE DETAILS
- Salary up to $110,000, dependent on experience
- Sydney
- ASAP start
- Full-time, 40 hours per week
- Flexible WFH arrangements as desired
- Initial temp-to-perm opportunity, with a genuine pathway to permanent employment for the right person
ABOUT THE COMPANY
Join a respected, values-led member organisation known for its collaborative culture, strong sense of purpose and commitment to its people.
You’ll work within a supportive and down-to-earth environment where flexibility, trust and work-life balance are genuinely valued.
With a broader network and multiple career pathways, the organisation actively supports professional development, further study and internal growth.
About The Role
This is a high-trust Executive Assistant role supporting a senior leader with the smooth running of their day, priorities and key commitments.
You’ll take ownership of diary management, meetings, correspondence and follow-up, while acting as a trusted gatekeeper and point of coordination.
Success will come from anticipating needs, exercising sound judgement and building positive relationships across a complex stakeholder environment.
DUTIES
- Manage a busy executive diary, scheduling priorities and protecting time effectively
- Coordinate meetings, agendas, papers, minutes, actions, catering and logistics
- Act as a trusted gatekeeper, managing requests and helping keep the executive on schedule
- Draft accurate correspondence, letters, briefings, reports and internal documents
- Monitor actions and follow up commitments arising from meetings and leadership decisions
- Coordinate travel, events, conferences, delegations and other executive logistics
- Manage sensitive information with a high degree of confidentiality and discretion
- Build strong relationships across internal teams, members and external stakeholders
- Anticipate priorities, identify potential issues and take initiative without waiting to be asked
- Maintain accurate records, files and administrative systems
- Provide practical administrative support across the wider office when required
SKILLS & EXPERIENCE
- Demonstrated experience supporting a CEO, executive, senior leader or equivalent in a complex organisation
- Exceptional diary management, prioritisation and organisational skills
- Strong minute-taking, correspondence and document preparation experience
- Excellent written communication skills and meticulous attention to detail
- Proven ability to handle sensitive and confidential information with discretion
- Strong interpersonal skills with the confidence to work across varied personalities and stakeholder groups
- High levels of judgement, tact and stakeholder awareness in a member-focused environment
- Ability to work autonomously, anticipate needs and proactively solve problems
- Advanced Microsoft Office 365 skills, including Outlook, Word, Excel, Teams and Share Point
- Experience within a member-based, government, legal, not-for-profit, association or similarly complex organisation will be highly regarded
BENEFITS
- Salary up to $110,000, dependent on experience
- Genuine temp-to-perm pathway and long-term stability
- Flexible WFH arrangements and working hours
- 12 ADOs per year within the permanent employment arrangement
- Four weeks annual leave and generous personal leave provisions upon permanent conversion
- Mobile phone and computer provided
- Support for professional development, further study and upskilling
- Potential career pathways across a broader organisational network
- Supportive, down-to-earth culture with genuine work-life balance
- #J-18808-Ljbffr
Executive Assistant employer: Lotus People
Lotus People is an exceptional employer, offering a vibrant and supportive work environment within a globally recognised financial services company. Employees benefit from tailored career development programmes, well-being initiatives, and the opportunity to engage in meaningful work that fosters professional growth while being part of a warm and inclusive culture. With a commitment to ethical practices and a strong international presence, this role provides a unique chance to thrive in your career while making a positive impact.
