Building & Planning Administration Supervisor

Lithgow City Council has an exciting opportunity for a Building & Planning Administration Supervisor to join their team in Lithgow, NSW. Reporting to the Development Manager, you will be responsible for delivering high-quality administrative services to the Development Department while providing day-to-day leadership, coordination and oversight of the administration unit.

More specifically, your duties will include (but will not be limited to):

• Provide administrative coordination for the division, including generating planning and building related reports from the Planning Portal and/or Council's Property & Rating system and coordinating inspections and meetings for the building and development staff.
• Building and Planning system administration coordination, including maintaining and managing the effective operation, administration and training for the Planning Portal and processing of Development Approvals within the Property & Rating system, attending any relevant training and facilitating, documenting and contributing to process development for system use and improvements.
• Complete and oversee the processing of Development related applications, including liaising with customers in relation to the lodgment of applications.
• Complete and oversee all Development Registration functions including preparing and receiving correspondence, providing project support and research, answering routine enquiries, assisting with the maintenance of registers for policies, arranging inspections, issuing licences and notices/orders, managing databases and processing service reports.
• Process 10.7 Planning Certificates.

About you

The successful candidate will meet the following criteria:

• Qualifications in business administration or related area or equivalent professional experience.
• Relevant work-related experience in administration, including supervision of a team.
• Thorough working knowledge of Microsoft Office programs.
• Comprehensive verbal and written communication skills.
• Demonstrated time management skills.
• Exceptional customer service skills and the ability to handle difficult people.
• Demonstrated commitment to the understanding of Work Health and Safety.
• Demonstrated commitment to the principles of honesty and integrity.

In addition, an ideal candidate would have experience in ECM, minute taking and training staff, be competent in the use of Tech One including Property & Rating, have an understanding of the Development and Building approval framework in NSW and a working knowledge of the operation of the NSW Planning Portal.

Salary and Benefits

If you are looking for a change of lifestyle, a new adventure, or to take the next step in your career, this is the role for you. The salary ranges between $1,403.60 and $1,587.69 per week, commensurate with your skills, qualifications and experience. This is a permanent, full-time position, 35 hours per week.

Additional benefits include ongoing learning and development opportunities, a flexible working environment, work/life balance with a rostered day off every fortnight, access to Council's Fitness Passport Program and Employee Assistance Program (EAP).

APPLICATIONS CLOSE ON Tuesday 10 November 2026 at 4pm AEST. Please note: To be considered for this position, candidates must address all selection criteria. Those who do not address the selection criteria with examples will not be considered. Applications generated using Artificial Intelligence (AI) may not be progressed in the recruitment process. Preferred applicants will be required to undertake a pre-employment medical, which includes a drug and alcohol screening and functional assessment. Preferred applicants may be subject to reference checks, driving history checks, qualification checks, a NSW Police Check, a Working with Children check and confirmation of your Right to Work in Australia. You must be an Australian or New Zealand Citizen or a permanent resident or have the right to live and work in Australia to apply for this position.

Lithgow City Council is focused on delivering quality services as a Centre of Regional Excellence that encourages community growth and development, and contributes to the efficient and effective management of the environment, community and economy for present and future generations. The guiding principles of integrity, resilience, respect and accountability define how Lithgow City Council strengthens its working environment to deliver on the aspirations of our community.