Graduate Human Resources Administrator in Melbourne

We are seeking an enthusiastic, highly organised Graduate Human Resources Administrator to join our growing small business. This is an entry‑level position designed for a recent graduate looking to launch their career in HR. You will serve as the operational backbone of our HR function, managing day-to-day administrative tasks, maintaining data integrity, and supporting the complete employee lifecycle. This role offers mentorship through the utilisation of third party consultants, hands‑on experience across multiple HR functions, and a clear path for professional growth as we continue to grow.

Key Responsibilities

• HR Administration & Systems Support
  • Maintain data integrity within the Human Resources Information System (HRIS) by accurately updating employee records, role changes, and personal details.
  • Manage the shared HR inbox, responding to routine inquiries regarding policies, leave, and benefits, or escalating complex issues.
  • Draft employment contracts, variation letters, and official company correspondence.
  • Assist with compliance auditing, tracking mandatory training, and managing digital employee files with strict confidentiality.
• Onboarding & Offboarding Coordination
  • Coordinate the end‑to‑end onboarding process for new starters, including sending pre‑employment paperwork, setting up IT profiles, and scheduling orientation schedules.
  • Act as the primary point of contact for new hires during their first week.
  • Administer offboarding workflows, ensuring exit checklists are completed, systems access is revoked, and exit interviews are scheduled.
• Recruitment & Talent Acquisition Support
  • Assist the internal recruitment team by posting jobs to external career portals and tracking applications.
  • Liaise with candidates to schedule phone screens, panel interviews, and coordinate feedback tracking.
  • Initiate pre‑employment screening, including reference checks and background verifications.
  • Facilitate offshore recruitment through engaging with our migration agency.
• Payroll & Leave Liaison
  • Support payroll cycles by compiling monthly variations data, including unpaid leave, overtime, and structural changes.
  • Track and reconcile employee leave requests (sick leave, annual leave) within the system.
• HR Projects & Culture Initiatives
  • Provide administrative and data support for annual performance review cycles and training calendars.
  • Help coordinate internal staff events, health and wellness initiatives, and engagement surveys.

Requirements & Qualifications

• Education: A recent Bachelor’s Degree in Human Resources Management, Business Administration, Psychology, Law, or a related discipline.
• Experience: Prior internships, clerkships, or customer‑facing admin experience is highly regarded but not strictly mandatory.
• Tech Savvy: Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with any HRIS or Applicant Tracking System (ATS) is a distinct advantage.
• Confidentiality: Demonstrated ability to handle highly sensitive, confidential business data with complete discretion.
• Skills: Exceptional written and verbal communication, acute attention to detail, and the ability to multitask effectively in a fast‑paced corporate environment.