At a Glance
- Tasks: Manage HR admin tasks, support onboarding, and assist with recruitment.
- Company: Join a growing small business with a supportive culture.
- Benefits: Gain hands-on HR experience and mentorship for career growth.
- Other info: Exciting opportunities for professional development and engagement initiatives.
- Why this job: Launch your HR career and make a real impact in a dynamic environment.
- Qualifications: Recent graduate with a degree in HR or related field; internships valued.
The predicted salary is between 63000 - 77000 $ per year.
We are seeking an enthusiastic, highly organised Graduate Human Resources Administrator to join our growing small business. This is an entry-level position designed for a recent graduate looking to launch their career in HR. You will serve as the operational backbone of our HR function, managing day-to-day administrative tasks, maintaining data integrity, and supporting the complete employee lifecycle. This role offers mentorship through the utilisation of third party consultants, hands-on experience across multiple HR functions, and a clear path for professional growth as we continue to grow.
Key Responsibilities
- HR Administration & Systems Support
- Maintain data integrity within the Human Resources Information System (HRIS) by accurately updating employee records, role changes, and personal details.
- Manage the shared HR inbox, responding to routine inquiries regarding policies, leave, and benefits, or escalating complex issues.
- Draft employment contracts, variation letters, and official company correspondence.
- Assist with compliance auditing, tracking mandatory training, and managing digital employee files with strict confidentiality.
- Onboarding & Offboarding Coordination
- Coordinate the end-to-end onboarding process for new starters, including sending pre-employment paperwork, setting up IT profiles, and scheduling orientation schedules.
- Act as the primary point of contact for new hires during their first week.
- Administer offboarding workflows, ensuring exit checklists are completed, systems access is revoked, and exit interviews are scheduled.
- Recruitment & Talent Acquisition Support
- Assist the internal recruitment team by posting jobs to external career portals and tracking applications.
- Liaise with candidates to schedule phone screens, panel interviews, and coordinate feedback tracking.
- Initiate pre-employment screening, including reference checks and background verifications.
- Facilitate offshore recruitment through engaging with our migration agency.
- Payroll & Leave Liaison
- Support payroll cycles by compiling monthly variations data, including unpaid leave, overtime, and structural changes.
- Track and reconcile employee leave requests (sick leave, annual leave) within the system.
- HR Projects & Culture Initiatives
- Provide administrative and data support for annual performance review cycles and training calendars.
- Help coordinate internal staff events, health and wellness initiatives, and engagement surveys.
Requirements & Qualifications
- Education: A recent Bachelor’s Degree in Human Resources Management, Business Administration, Psychology, Law, or a related discipline.
- Experience: Prior internships, clerkships, or customer-facing admin experience is highly regarded but not strictly mandatory.
- Tech Savvy: Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with any HRIS or Applicant Tracking System (ATS) is a distinct advantage.
- Confidentiality: Demonstrated ability to handle highly sensitive, confidential business data with complete discretion.
- Skills: Exceptional written and verbal communication, acute attention to detail, and the ability to multitask effectively in a fast-paced corporate environment.
Application Process: Interested candidates meeting the above criteria are invited to apply by submitting their current resume and references.
Graduate HR Administrator in Melbourne employer: Linc Scaffolding
LINC Scaffolding is an exceptional employer, offering a supportive work culture that values teamwork and individual contributions. Located in Springvale, employees benefit from opportunities for career progression within the thriving Victorian residential construction industry, alongside competitive pay and a commitment to safety and professional development.
