At a Glance
- Tasks: Manage office operations, support projects, and ensure a welcoming environment for clients and staff.
- Company: Join Landlay Consulting, a leading engineering consultancy in Marrickville.
- Benefits: Competitive salary, superannuation, and a vibrant office culture.
- Other info: Great location near public transport with opportunities for career growth.
- Why this job: Be the heartbeat of our office and make a real difference in a growing team.
- Qualifications: 2+ years in office administration, preferably in engineering or construction.
The predicted salary is between 75000 - 75000 $ per year.
Classification: Administration & Office Support / Office Administration
Salary: $75,000 base + superannuation (pro-rata), based on experience and skills
Location: Marrickville, NSW 2204
Work type: Full-time. In-office role.
About Landlay
Landlay Consulting Group is a specialist strata remedial engineering consultancy based in Marrickville, Sydney. For 15 years we have provided building diagnostics, remedial structural engineering, facade and waterproofing assessment, and project supervision to strata managers, owners corporations, and asset managers across NSW. Our reputation is built on the quality of our engineering and the trust of long-standing client relationships.
About the Role
Landlay Consulting is a growing remedial building and engineering consultancy, and we are recruiting for an individual who thrives in the in-office environment of a growing company. The company is currently developing its own new office and this role is an integral part of the experience of the Landlay office for staff and visitors. The role is the central point to the office environment, completing ad-hoc and consistent office and project support administrative tasks, greeting clients and staff, ensuring the office is always well-presented and runs smoothly.
Duties and Responsibilities
- Office Administration & Reception
- Answering company phone and processing company email inbox.
- Process parcel and courier deliveries.
- Maintaining office supplies and inventory.
- Maintaining office meeting rooms including IT - ordering IT assets, registers and software licensing.
- Ad-hoc troubleshooting IT issues.
- Assist with onboarding of new starters across operational setup of staff.
- Assist with WHS Scheduling events.
- Processing ad-hoc requests from management and staff.
- Office Facilities
- Maintenance of general appearance and neatness of the office.
- WHS responsibilities.
- Waste collection bins.
- Office cleanliness and orderliness – dishwasher, meeting rooms and general office areas.
- Project Administration
- Updating project management software with job information as requested by job project manager.
- Creating project inspection notification letters and coordinate administration of inspections under direction of the project engineer.
- Weekly distribution of defined reports and job lists.
- Fee Proposals
- Assist with processing quote requests in project management software.
- Assist with drafting fee proposals for engineer review.
- Issuing of approved fees.
- Processing work orders.
- Preparation of weekly reports for the process.
About You
- 2+ years in office/projects administration preferably within an engineering, construction, technical consultancy environment.
- Demonstrated experience in office administration and using project management software (essential).
- Confidence in managing and answering phone calls and managing general project enquiries.
- Experience in project management software - Total Synergy experience strongly preferred; comparable AEC practice management systems (Deltek Vision, BST, Abtrac) is highly regarded.
- Proficient to Intermediate user of MS Office suite, primarily MS Word, Excel, PowerPoint, MS SharePoint and OneDrive.
- Knowledge or awareness of Strata industry, class 2 structures, and engineering consultancy industry is highly regarded.
- Experience in fee proposal drafting and/or knowledgeable of fee proposals preparation process is highly regarded.
- Experience in using IT systems and software is highly regarded.
- High attention to detail, strong written and verbal communication, proficient with Microsoft 365.
What's on Offer
An autonomous role that maintains Business-As-Usual functions across the critical office and project administration functions. A genuine role that has impact on office and project administration. Inner-west Sydney location, close to public transport and parking – 10-minute walk to Sydenham station and buses.
Office Administrator in Sydney employer: Landlay Consulting Group
Landlay Consulting Group is an exceptional employer, offering a dynamic work environment in the heart of Marrickville, NSW. With a strong focus on employee growth and development, we provide opportunities for professional advancement within our expanding consultancy. Our supportive culture fosters collaboration and innovation, ensuring that every team member plays a vital role in delivering high-quality engineering solutions while enjoying the convenience of a well-connected location.
