We are an established award winning wedding and events venue in South Gippsland. We host weddings, private functions and corporate events, with a strong focus on good food, great service and making each event feel personal.
We're a small, hands-on team and take a lot of pride in what we do. We're looking for someone who enjoys working with people, is well organised and genuinely cares about making events special.
About The Venue
We are an established award winning wedding and events venue in South Gippsland. We host weddings, private functions and corporate events, with a strong focus on good food, great service and making each event feel personal.
We're a small, hands-on team and take a lot of pride in what we do. We're looking for someone who enjoys working with people, is well organised and genuinely cares about making events special.
About the Role
We're looking for a Wedding & Events Manager to help plan, organise and run weddings and events.
You'll be working directly with couples, helping them through the planning process, coordinating suppliers and working alongside our kitchen and front-of-house teams to make sure everything comes together on the day.
It's a varied role that involves client communication, administration, planning and being on-site for events.
We're looking for someone who can take ownership of their work and use their initiative.
An important part of the role is also understanding the business side of events, making sure we're delivering a great experience for our clients while keeping things efficient.
Wedding Planning & Client Management
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Be a main point of contact for couples throughout their wedding planning.
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Meet with couples, understand what they're looking for and help bring their ideas together.
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Assist with planning timelines, menus, floor plans and other wedding details.
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Keep in regular contact with couples and make sure questions and requests are followed up.
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Manage changes and last-minute requests where possible.
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Help couples feel comfortable, supported and confident leading up to their wedding.
Event Coordination
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Prepare run sheets and make sure the team has the information they need.
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Liaise with suppliers, including florists, photographers, celebrants, musicians and transport providers.
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Work closely with the kitchen and front-of-house teams on timings, menus, dietary requirements and service.
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Help organise event setup, ceremony arrangements and reception layouts.
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Be on-site to coordinate events and keep everything running to schedule.
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Manage any issues or changes that come up during an event.
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Assist with event pack-down and preparation for upcoming functions when required.
Administration & Invoicing
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Maintain accurate client information in our CRM and booking systems.
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Keep event calendars, planning documents and client records up to date.
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Work with the team to improve our enquiry process, follow-ups and automated emails.
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Prepare and issue invoices, including deposits, progress payments and final balances.
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Follow up outstanding payments and ensure invoices are paid within agreed timeframes.
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Ensure any additional services, upgrades or changes are accurately recorded and invoiced.
Teamwork & Communication
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Work closely with the General Manager, sales team, kitchen and front-of-house staff.
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Make sure everyone has the correct information leading up to an event.
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Assist with staff briefings and coordinating the team on event days.
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Share ideas and feedback on how we can improve our events and processes.
What We're Looking For
Ideally, you'll have some experience in weddings, events or hospitality, but we're also open to someone with the right personality, attitude and transferable skills.
We're looking for someone who:
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Friendly, approachable and genuinely enjoys working with people.
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Organised and can manage several things at once.
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Communicates well and follows through on commitments.
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Comfortable dealing with clients, suppliers and staff.
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Can think on their feet and remain calm when things don't go to plan.
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Can work independently but also enjoys being part of a team.
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Flexible and willing to work evenings and weekends when required.
Hours / Availability
This is a .8 position with variable hours depending on our wedding and event schedule.
The role will involve a mix of weekday administration and client meetings, along with weekend and evening work for events.
Some flexibility for phone enquiries and client communication outside normal business hours will also be needed, within agreed working arrangements.
What We Offer
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A friendly and supportive team.
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A beautiful venue and working environment.
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Flexible work at home arrangements.
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A mix of office-based planning and hands‑on event work.
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The opportunity to have input into how we run and improve our events.
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A role where you can build genuine relationships with couples and be part of their celebrations.
A Final Word
We're not looking for someone who simply follows a checklist. We want someone who cares about the couples we work with, takes pride in their job and is happy to go that little bit further to make things work.
At the same time, we're a business, and it's important that our events are well organised, run efficiently and make financial sense.
If you're someone who enjoys working with people, can manage the details and wants to be part of a small team doing great things, we'd love to hear from you.
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