At a Glance
- Tasks: Support high-profile integration projects and coordinate PMO processes.
- Company: Kinetic, a leader in sustainable transport with a positive impact.
- Benefits: Flexible hybrid work, career growth, and a supportive team culture.
- Other info: Embrace change and thrive in a diverse, respectful environment.
- Why this job: Join a dynamic team making a real difference in sustainable transport.
- Qualifications: Experience in PMO coordination and strong organisational skills.
The predicted salary is between 62100 - 75900 $ per year.
- Supporting across a range of high-profile integration projects
- True flexibility and hybrid ways of working
- PMO Coordinator | Melbourne
- Initial 12 Month Max-Term contract
- Supporting across a range of high-profile integration projects
- True flexibility and hybrid ways of working
About The Role
We are well underway with a multi-year and discipline program of work to uplift our existing core systems across Australia and New Zealand over the next few years (the 'Our Tools' program).
Our Tools will impact the whole business in some way from executive leaders through to our drivers and frontline teams.
The program will improve how Kinetic manage finance, procurement, people info, payroll, legal, the maintenance of our buses, service delivery and safety.
The PMO Coordinator provides operational and administrative support to the PMO function, ensuring project governance processes, reporting, documentation, and project delivery activities are coordinated effectively.
The role works closely with Project Managers, business stakeholders and vendors to maintain project information, support reporting and governance activities, coordinate PMO training and capability initiatives, and promote consistent project management practices across the organisation.
What You Will Do
- PMO Coordination & Governance
- Coordinate PMO processes, templates, standards and governance activities.
- Support project managers with the administration of project documentation, schedules and reporting.
- Maintain PMO tools, registers, project plans, RAID logs and project documentation repositories.
- Assist in preparing project status reports, dashboards and portfolio updates.
- Coordinate governance forums, steering committee meetings and project reviews, including agendas, minutes and action tracking.
- Monitor project compliance with established PMO standards and processes.
- Portfolio & Project Support
- Assist with portfolio reporting and project performance tracking.
- Support resource planning, project intake and demand management activities.
- Track project milestones, dependencies, risks and issues, escalating concerns where appropriate.
- Provide coordination support across multiple projects and workstreams.
- Support the collection and analysis of project delivery metrics.
- Training & Capability Development
- Coordinate PMO and project management training programs and workshops.
- Maintain training records, learning materials and capability development resources.
- Support onboarding of new project team members to PMO methodologies and tools.
- Promote the adoption of project management best practices across project teams.
- Continuous Improvement
- Identify opportunities to improve PMO processes, reporting and governance practices.
- Support the implementation of process enhancements and lessons learned activities.
- Assist in maintaining documentation, templates and knowledge repositories.
- What You Will Need
- Demonstrated experience in a PMO Coordinator, Project Coordinator, Project Administrator or similar role.
- Strong understanding of and hands on experience working with JIRA and Confluence
- Understanding of project management methodologies and governance frameworks.
- Strong organisational, planning and administration skills.
- Experience preparing reports, dashboards and project documentation.
- Ability to manage multiple priorities and deadlines.
- Advanced Microsoft Office skills, particularly Excel, Power Point and Teams.
- Experience coordinating training, workshops or stakeholder engagement activities is highly regarded.
- Strong communication and stakeholder management skills.
About Us
At Kinetic, we don't just move people - we're creating the positive change our planet needs.
As a leader in sustainable transport, we're committed to creating cleaner, safer, and greener environments for generations to come.
Our size and scale give our people real opportunities to learn, grow, and progress in their careers.
Calm, positive and respectful team players thrive here.
Our people embrace change and are encouraged to stretch their comfort zone while making a difference.
We challenge each other to be our best.
We're driven by respect, diversity and genuine connection.
From networking groups to community partnerships and volunteering, our camaraderie naturally brings people together.
Our energy and dedication keep communities moving and our people growing.
Kinetic is proud to be an Equal Opportunity Employer and our people represent the community which we service.
We invite all suitably qualified applicants to apply, including First Nations People, and people from diverse social, cultural and gender backgrounds.
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PMO Coordinator in Melbourne employer: Kinetic
Kinetic is an exceptional employer that prioritises the health and safety of its employees while fostering a collaborative work culture in Mackay. With a strong focus on professional development, employees have ample opportunities for growth through training and mentorship, all while contributing to meaningful HSE initiatives that make a real difference in high-risk environments. The company's commitment to safety and continuous improvement ensures that every team member feels valued and empowered in their role.
