Office and Culture Coordinator in Perth

Kinatico is a leader in Reg-Tech across Australia and New Zealand, helping organisations truly know their people and keep their workplaces safe and compliant. Our Perth CBD head office is the heartbeat of our organisation, and we are looking for an Office and Culture Coordinator to keep it running smoothly while shaping an experience our people genuinely love. This is a hands-on, people-first role.

You will be the first friendly face our people turn to for anything office or culture related, from welcoming a new Kinatican on their first day to keeping our People and Culture processes sharp, accurate and audit ready. This role is based full-time in our Perth CBD office. Your presence in the office is central to the role, being on hand to support our people, keep the space running smoothly and bring our culture to life every day.

About you:

• You are organised and detail focused, able to juggle competing priorities without missing a beat.
• You communicate with confidence and warmth, building genuine rapport at every level and handling sensitive information with discretion.
• You are proactive and resourceful, always looking for a better way to do things, and you adapt easily as priorities shift.
• You are curious about how AI and automation can improve People and Culture processes, and enjoy trialling new tools.
• You hold a bachelor's degree in human resources, business administration or a related field, with one to three years in HR administration or a similar support role, and are confident across HRIS platforms and Microsoft Office.

Office and Culture

• Take pride in our Perth office, keeping it welcoming, well stocked and running like clockwork, and build strong relationships with vendors and building management.
• Be the first point of contact for questions on all things People and Culture related, escalating where needed.
• Look for new and innovative ways to keep Kinatico an incredible place to work, and help bring our employee value proposition to life.

Support and Coordination

• Support the Executive group with calendars, meeting room bookings and travel arrangements for the wider Kinatico team.
• Liaise with Finance on expense processing, and help prepare materials for Board and Executive meetings.
• Coordinate mail, security and building passes.

People Administration and Moments That Matter

• Own the employee lifecycle end to end, from onboarding through to offboarding, creating first impressions that last.
• Keep our records accurate and audit ready, supporting compliance with certifications such as ISO27001.
• Administer lifecycle activities including contracts, promotions, transfers and terminations, and support payroll and benefits administration.

Recruitment Coordination

• Help attract great people, post job advertisements, manage our applicant tracking system and shortlist candidates for manager review.
• Coordinate interviews, prepare offer letters and coordinate pre-employment screening and onboarding documentation.

Culture and Events

• Help design and deliver company wide events, recognition programmes and milestone celebrations, in person and online.

Kinatico Compliance Platform

• Be our internal super user for the Kinatico Compliance platform, supporting your colleagues with day to day questions and troubleshooting.
• Test new features ahead of rollout and share feedback with our Product team, bringing your curiosity for AI and automation to how we work.

At Kinatico, we believe the best teams are built from diverse perspectives and growth mindsets. Research shows that while men apply to roles when they meet around 60% of the criteria, women and other underrepresented groups often wait until they tick every box. If you are excited about this role but do not meet every requirement, we still want to hear from you. Let's have a chat and explore the possibilities. Kinatico is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all our people, regardless of background, identity or circumstance. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all ages, abilities and backgrounds.