Administration Assistant in Bendigo

Kazz & Co Pty Ltd is a leading professional disability services firm based in Bendigo, Victoria, established in response to local community demand for quality disability support services. We pride ourselves on providing exceptional service and support to our diverse client base. With a strong focus on innovation and continuous improvement, we are committed to creating a dynamic and rewarding workplace for our employees.

We are seeking a proactive, organised and dynamic Administration Assistant to join our team. This role is crucial in supporting the smooth running of our busy office and ensuring our team's and participants' schedules and rosters are effectively managed. Your priority will be proactive, efficient rostering and scheduling for our team of support workers and staff. You will manage day-to-day office administration to keep the organisation running efficiently and provide a range of administrative support functions across all areas of the business.

We are ideally seeking someone available for a full-time role, but are open to applications for part-time if you could be available around 30 hours per week.

Key responsibilities:

• Manage the evolving roster and schedule of our various Support Workers, team members and participants.
• Provide high-level administrative assistance to the Director and Management team, including effective diary management and handling of sensitive and confidential correspondence.
• Manage mailboxes and act as the first point of contact for phone enquiries.
• Management of our fleet of company cars, ensuring proper maintenance, registrations and operational roster of vehicle assignments.
• Develop and maintain records for staff and participants while ensuring privacy and confidentiality obligations are met.
• Prepare presentations, agendas and minutes, and coordinate meetings, events or team functions.
• Maintain and update internal data and NDIS compliance monitoring.
• Handle a range of ad-hoc tasks as required.

About you:

• Scheduling and rostering experience in a fast-paced setting.
• Prior experience with Shiftcare is highly desirable but not essential.
• Ability to work under pressure, be self-motivated, forward-thinking, and take initiative to complete tasks independently.
• Extensive experience in an administrative, scheduling, or office management role, preferably within a professional services environment.
• Excellent organisational and time management skills, with the ability to prioritise and multitask effectively.
• Strong communication and interpersonal skills, with a friendly and professional manner.
• Proficiency in using Microsoft Office suite, particularly Outlook, Excel, and Word.
• A keen eye for detail and the ability to work autonomously to a high standard.
• Prior experience within the NDIS space is highly advantageous but not required.

At Kazz & Co Pty Ltd, we value our employees and strive to create a supportive and flexible work environment. In addition to a competitive salary, we offer a range of benefits, including:

• Generous personal leave entitlements.
• Hybrid work model (once past your probationary period).
• Opportunities for professional development and career advancement.
• Team social events and celebrations.
• A friendly and collaborative work culture.