We are seeking a motivated and detail-oriented Sales Administrator to join our dynamic team in Toorak, Victoria.
The Sales Administrator role is responsible for providing sales administration and marketing support to the agent/team, with the primary focus of improving efficiencies and productivity and reducing the administration workload from the sales agents.
The successful candidate will play a key role in ensuring efficient sales processes, enhancing customer satisfaction, and contributing to the overall success of our business.
Responsibilities:
- Provide ongoing sales assistance to sales employees by assisting with sales related activities.
- Enter property details accurately into our database (CRM).
- Preparation of marketing schedules for property marketing campaigns.
- Activate marketing schedules in Kay & Burton Home once marketing has been paid and book print advertising spaces.
- Build marketing in Kay & Burton Home and email completed proofs to sales agents for approval, including boards, brochures, drop cards and print media.
- Manage internet property listings across all internet portals, as well as the booking of social media marketing.
- Managing and keeping up to date the sales admin operating system which includes all related tasks and compliance checks.
- Ensuring all properties are compliant before making any changes throughout the sales process.
- Coordinate correspondence to solicitors in relation to contract processing.
- Produce and compile property reporting.
- Occasional assistance with submissions if required.
- Maintain campaigns on a weekly basis - adding/updating OFI times, board alternations, brochure reprints, image order updates etc.
- Order/coordinate pointer boards and auction services for all upcoming campaigns.
- Reconciliation of supplier invoices and liaise with agent for any outstanding marketing charges.
- Prepare gifts, keys and cards for settlements as well as liaising with Head Office to maintain office gifting stock.
- General printing/binding.
- Other administrative duties as required.
Qualifications:
- Proven experience as a Sales Administrator or in a similar role within the property and housing industry.
- 2-4 years of Sales Administrator experience in property/real estate is required.
- Strong organisational skills with the ability to manage multiple tasks effectively.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and CRM software.
- Attention to detail and a commitment to delivering high-quality work.
- Ability to work independently and as part of a team.
- Australian work rights are required for this position.
