At a Glance
- Tasks: Manage contracts and procurement for exciting construction projects in a dynamic team.
- Company: Join a leading Tier 3 construction firm with a supportive culture.
- Benefits: Competitive salary, career progression, and a collaborative work environment.
- Other info: Opportunity to work on diverse projects across health, education, and government sectors.
- Why this job: Gain hands-on experience and grow your career towards Project Management.
- Qualifications: 2+ years in contract administration and strong communication skills required.
The predicted salary is between 110000 - 130000 $ per year.
Contract Administrator
About the Role
Due to sustained project demand and pipeline growth, we are seeking an ambitious and driven Contract Administrator to join our project delivery team in a full-time capacity.
Working alongside experienced Project Managers and Operations Managers, you will take active commercial ownership across diverse commercial, refurbishment, civil, and institutional builds (including health, education, and government sectors).
This position is ideal for an energetic professional with 2+ years of local commercial experience who takes pride in clear communication, attention to detail, and commercial rigor.
The role offers an exceptional platform to broaden your scope, sharpen your commercial acumen, and actively progress your career toward Project Management within a supportive, high-performing Tier 3 environment.
Key Responsibilities
- Manage procurement and trade letting: Prepare detailed trade recommendations (minimum 3 prices) to ensure scope coverage, market value, and budget alignment.
- Draft, negotiate, assemble, and execute formal Subcontract Agreements and purchase orders using Procore.
- Administer head contract and subcontract notices, including Extensions of Time (EOTs), latent conditions, provisional sums, and variation submissions.
- Assess and certify subcontractor progress claims strictly within SOPA guidelines, confirming works completed on site against cost-to-complete metrics.
- Prepare and submit accurate monthly progress claims to clients and superintendents in coordination with the Project Manager.
- Drive monthly job costing and cost reporting: Analyse project budget inputs vs. actuals, forecast cost-to-complete, and report emerging risks and opportunities.
- Review design documentation and revisions against contract sets to determine cost and programme implications across trades, logistics, and site costs.
- Maintain software and site management records across Procore and Hammer Tech, tracking defect lists, meeting minutes, and safety documentation.
- Coordinate closely with Site Managers on short-term programming, site-based material delivery schedules, and trade coordination.
- Actively build and maintain transparent, long-term relationships with trade contractors, suppliers, consultants, and clients.
- Required Experience & Skills
- Minimum 2+ years of contract administration experience within the Australian commercial construction sector (Tier 3 background strongly preferred).
- Demonstrated experience across structural builds, commercial refurbishments, civil works, or institutional projects (health, universities, government).
- In-depth understanding of construction contracts, procurement schedules, and Security of Payment Act (SOPA) requirements.
- Proficiency in industry management software, specifically Procore, Hammer Tech, MS Project, and advanced Microsoft Excel.
- Strong commercial acumen, analytical mindset, and proven negotiation capabilities with subcontractors and suppliers.
- Excellent verbal and written communication skills with a transparent, collaborative, and professional working approach.
- Relevant tertiary qualifications in Construction Management, Quantity Surveying, Building, or equivalent industry background.
Contract Administrator in Melbourne employer: JV Recruitment Pty
As a leading residential construction specialist based in Ormeau, we offer an exceptional work environment that prioritises collaboration and support within our dynamic team. With a competitive salary range of $90,000 to $120,000 plus superannuation, we provide ample opportunities for professional growth and development, ensuring our employees thrive in their roles while contributing to high-quality builds across Queensland. Join us to be part of a stable company with a strong pipeline of work, where your skills as a Sales & Production Estimator will be valued and rewarded.
