Assistant Facilities Manager in Sydney

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

What this opportunity involves:

Assistant Facilities Manager will manage the day-to-day facility operations and client activities for the assigned properties/facilities within NSW/ACT. Be the on-site at one or two designated locations (Macquarie Park & Ingleburn DC) and conduct periodical visits to other locations to oversee operations. Provide support to key stakeholders and/or client, as the key point of contact for facility management operations. The role will assume overall responsibility for site budgets, accounting and finance, maintenance and operations of equipment/assets, contracted services, purchasing of material, consumables & supplies, occupancy services and managing requests via CAFM/Corrigo Tool.

Key Responsibilities include:

• Team Management - Provide direct supervision and leadership to the Reception Team. Ensure reception services are delivered to the highest standard in alignment with client expectations and SLAs. Foster a collaborative team environment that promotes service excellence and continuous improvement.
• Procurement and Vendor Management - Manage the vendor procurement and management practices of the various Client sites. Review scope of works and ensure renegotiation and tendering, including tender documentation; evaluation of tenders and preparation of contracts is in accordance with agreed client procurement guidelines.
• Facilities Operations - Ensure all Financial Management requirements are completed in a timely and accurate manner. Implement building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems. Manage the Preventive and Planned Maintenance programme to minimise maintenance, repair and replacement costs together with minimising the risk of plant failure.
• Risk Management - Coordinate a property inspection/risk management program on an agreed periodical basis, which identifies major property risks including occupational health and safety, fire safety and essential services and environmental. Review risk assessment and SWMS to ensure all works are always carried out safely.
• Profitability/ Savings Initiatives - Develop initiatives and strategies that lead to cost savings and service improvement Customer Service / Client Relationships. Evaluate service response time and analyse occupants ‘service request trends and suggestions.
• Reporting - Ensure that meaningful inputs are provided in the development of monthly management reports. Review monthly financial reports including the preparation of accruals and variance analysis with Finance and Client Team (as required).
• Training - Undergo mandatory EOS trainings as defined by JLL Corporate EOS Team, to keep yourself updated with all facilities policies, procedures and systems.

What you can expect from us:

JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race.

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

Location: On-site – Macquarie Park, NSW. Travel is required. The occupant must hold a current and valid Driver’s License.