Senior Document Controller in Melbourne

We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia. From the epic to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently. While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in. Are you up for the challenge?

About the Project

The Linewide Alliance, comprising John Holland, Alstom, RATP Dev, KBR and WSP, are excited to be delivering the transformative Suburban Rail Loop (SRL) East Linewide package. When SRL opens, the new rail services for passengers will also be delivered by a venture between RATP Dev and John Holland to operate and maintain the franchise for 15 years from 2035, to be known as TransitLinx. The Alliance will deliver a world-class, service-proven driverless metro system that sets new benchmarks for comfort, safety, and reliability for Melbourne. SRL is a transport and urban planning project that will deliver world-class public transport, reduce travel times, and support the delivery of more homes and housing.

About the Role

Manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control. The documents may include design and As-built documentation, transmittals, specifications, reports, and correspondence. This position requires exceptional attention to detail, strong organisational skills, and a commitment to maintaining accurate and up-to-date records.

What you will do:

• Support the establishment and implementation of efficient project-related document control register, database and hard copy filing system.
• Implement Project Document Management System and processes.
• Support the establishment of project correspondence system.
• Ensure document submissions are in accordance and compliant with the project document formats and requirements.
• Implement workflows and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.
• Plan and record document flow to and from all necessary parties, including clients, sub-contractors, consultants, and the project office.
• Record issues and track location of control documents and drawings.
• Issue letters and receipts concerning the documents in circulation.
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.
• Coordinate storage and archiving of project and organisational records.
• Coach other John Holland employees on the records management systems, procedures and processes.
• Ensure the documents are managed in strict confidentiality.
• Perform all duties in accordance with John Holland policies, processes, systems and procedures.

What we are looking for:

Qualification: Higher School Certificate (HSC) or equivalent experience in Business or Administration Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources or other associated disciplines.

Experience: Demonstrated construction experience in a lead/senior document controller role on a major project. Records management. Knowledge of project management systems and processes. Experience in project environment or equivalent industry.

As part of the team, you can help us transform lives. Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success. We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you:

• Competitive remuneration with salary continuance, and salary sacrifice packaging options available.
• Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.
• Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.
• Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.