Property Administration Manager

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working.

What this opportunity involves:

• As a Property Administration Manager at JLL, you'll serve as a vital floating resource supporting property management operations across multiple sites and regions.
• This role sits at the intersection of financial administration and property operations, where you'll manage the full spectrum of accounts payable and receivable functions while maintaining critical lease documentation and compliance records.
• You'll work closely with Centre Managers, Regional Directors, property owners, and tenants to ensure seamless day‐to‐day operations.
• Your adaptability will be essential as you navigate different property portfolios, team structures, and regional requirements, bringing consistency and excellence to every site you support.

An overview of the role:

• Process invoices with accuracy and efficiency, managing the complete accounts payable cycle from supplier setup through payment reconciliation and historical record maintenance.
• Oversee accounts receivable operations including issuing tax invoices, collecting rent payments, following up on arrears, and managing casual mall leasing bookings.
• Prepare monthly financial reports and support budget forecasting activities, ensuring stakeholders have the data they need for informed decision‐making.
• Maintain comprehensive lease registers and tenancy schedules, tracking critical dates, processing assignments, and ensuring compliance with all lease terms and conditions.
• Manage tenant recovery billings for utilities, outgoings, and marketing levies, including reconciliations and adjustments to ensure accurate cost allocation.
• Coordinate with tenants to collect sales figures, process rent reviews, and update billing details as leases evolve.
• Support Centre Managers, Operations Managers, and Marketing Managers with general administration, reception duties, and ad hoc projects as properties require.
• Prepare and distribute regular reports on arrears, occupancy rates, and financial performance to keep all stakeholders informed.
• Adapt quickly to different property environments and regional requirements, bringing your expertise wherever it's needed most across the portfolio.

Sounds like you? This is what we are looking for:

• Minimum 4 years of demonstrated experience in accounts payable and accounts receivable roles, preferably within property management or commercial real estate environments.
• Strong working knowledge of lease administration processes, including maintenance of lease documentation, critical date tracking, and compliance requirements.
• Intermediate to advanced proficiency in Microsoft Excel and Word, with the ability to create reports, analyze data, and maintain accurate records.
• Exceptional organizational skills with proven ability to manage multiple priorities, deadlines, and stakeholders simultaneously across different locations.
• High attention to detail and commitment to accuracy in all financial transactions, data entry, and reporting activities.
• Strong written and verbal communication skills with the ability to interact professionally with property owners, tenants, suppliers, and internal teams.
• Demonstrated ability to work both independently with minimal supervision and collaboratively as part of diverse teams.
• Professional, proactive attitude with strong problem‐solving capabilities and willingness to take initiative on emerging issues.
• Hands‐on experience with property management software platforms such as MRI, Yardi, or similar systems is highly desirable.

What you can expect from us:

You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like‐minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.