We are seeking an experienced and organised Office Administrator to join the Ironbark Demolition team in Boonah, QLD. This is a full-time position that plays a vital role in ensuring our office runs smoothly and efficiently. As the Office Administrator, you will be the backbone of our administrative operations, managing day-to-day office functions, supporting our field team, and contributing to the overall success of the business.
What you'll be doing
- Managing general office operations, correspondence, and document organisation
- Providing administrative support to team, including organising staff training when required.
- Workforce On-boarding & Compliance Verification: Collect, audit, and log mandatory trade licenses, high-risk work permits, White Cards, pre-employment medical checks, and drug & alcohol clearance results.
- Subcontractor & Plant On-boarding: Gather certificates of currency (insurance), Safe Work Method Statements (SWMS), and pre-mobilisation inspection certificates for machinery and heavy plant equipment.
- Site Diary preparation for projects: which includes but not limited to Demolition Methodology, Notice of Demolition submission – NSW & Qld, Safe Work Method Statement (SWMS), Dial before you dig report.
- Arrange accommodation for project team.
- Managing office supplies and equipment, ensuring inventory levels are maintained
- Handling incoming and outgoing communications via phone, email, and post
- Maintaining accurate and up-to-date filing systems, both digital and physical
- Assisting with financial documentation when required
- Assist with audit preparation and evidence collection by maintaining accurate records and registers
- Contribute to the continuous improvement of administrative processes and undertake other duties as directed
- Promote a positive workplace culture and uphold confidentiality
What we're looking for
- Proven experience as an Office Administrator or similar administrative role, preferably in a fast-paced business environment
- Excellent organisational skills with the ability to prioritise multiple tasks effectively
- Strong written and verbal communication skills
- Proficiency in Microsoft Office applications and other relevant office software
- Exceptional attention to detail and accuracy in all work
- The ability to interact positively with staff at all levels and external clients
- Reliable, and punctual
- Ability to work independently and as part of a team
- Flexibility and adaptability in response to changing workplace needs
- Experience with onboarding and compliance is required.
- MYOB experience would be advantageous
- Knowledge of workplace health & safety would be beneficial
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