Project Administrator

Infinity Group Enterprises Pty Ltd – Mount Druitt NSW

About Us: Infinity Group Enterprises Pty. Ltd. is a company that provides highest quality, timely completion and reliability of technical builds and maintenance using proven experience within the mobile wireless industry across NSW Australia.

Duties and Responsibilities:

• 1. Oversee the coordination and delivery of Nokia/TPG/Optus and Telstra infrastructure projects from commencement through to completion.
• 2. Work with Project Managers to address challenges in planning, scheduling and monitoring of project activities.
• 3. Identify project risks, escal...
• 4. Answering questions and resolving issues pertaining to projects, initiatives, services rendered, and individuals impacted.
• 5. Establishing, assessing, and negotiating changes to initiatives, services, and programs
• 6. Coordinate activities between Project Managers, Engineers, Supervisors, Clients, subcontractors and telecommunications field crews to ensure project objectives are achieved
• 7. Oversee contractor performance by monitoring work progress, ensuring works are completed in accordance with project specifications, quality standards and contractual obligations.
• 8. Review, assess, prepare, maintain and manage project documentation including permits, client documentation and project records, relating to project variations or service impacts.
• 9. Monitor project milestones, deliverables and deadlines to ensure contractual obligations are achieved.
• 10. Liaise with clients, suppliers, subcontractors, local authorities and internal stakeholders to clarify project needs, resolve concerns, and maintain alignment on deliverables.
• 11. Ensure site access, permits, inductions, traffic management documentation and other project compliance requirements are completed correctly.
• 12. Maintain and analyse project schedules, resource allocation and workforce planning data to identify trends, constraints and opportunities for improvement.
• 13. Prepare and review progress reports, project status updates, meeting minutes and management reports highlighting variations, risks and outcomes for management consideration.
• 14. Evaluate project documentation and processes to ensure compliance with company procedures, client specifications and relevant Australian telecommunications standards.
• 15. Support and monitor quality assurance processes, document control and project close-out activities.
• 16. Maintain accurate electronic filing systems and project databases.
• 17. Assist Project Managers and senior management by providing insights and implementing actions arising from management decisions.