Overview
Canberra, Australian Capital Territory, Australia — DFAT seeks an experienced Executive Assistant to provide high-quality executive, administrative and secretariat support to senior executives. The successful candidate will support at least one SES officer and manage a broad range of executive support functions in a fast-paced government environment.
Key Responsibilities
- Executive and administrative support to SES executives
- Complex diary and calendar management
- Inbox and workflow management
- Meeting coordination and secretariat support
- Travel bookings and logistics
- Records and document management
- Preparation of briefs, correspondence and meeting papers
- Minute taking and action tracking
- Stakeholder liaison across internal and external organisations
- General executive office administration
Requirements
- Current NV1 Security Clearance
- Demonstrated Executive Assistant or Personal Assistant experience
- Experience supporting Senior Executive Service (SES) officers
- Excellent diary and inbox management skills
- Experience preparing briefs, reports, correspondence and meeting minutes
- Advanced Microsoft Office skills
- Strong organisational and prioritisation skills
- Excellent communication and stakeholder management abilities
- Professional, proactive and flexible approach
- DFAT or Commonwealth agency experience
- Records management systems
- Corporate workflow systems
Keywords
Executive Assistant, Personal Assistant, APS4, APS5, DFAT, NV1, Executive Support, Secretariat, Diary Management, Administration, Barton, ACT, Government, Microsoft Office, Executive Coordination, SES Support
Executive Assistant – APS4 / APS5 in Canberra employer: Indigitise Pty Ltd
As an Information Architect with us, you'll thrive in a dynamic work culture that values collaboration and innovation. We offer competitive benefits, including professional development opportunities to enhance your skills and advance your career, all while working in a supportive environment that prioritises employee well-being. Located in a vibrant area, our company fosters a sense of community and encourages meaningful contributions to our strategic objectives.
