Grants Administrator in Sydney

Independent Schools NSW Overview

Independent Schools NSW is the peak body supporting and representing independent schools in NSW and provides a range of services across NSW and ACT.

Position Purpose

Reporting to the Manager Grants Administration, the Grants Administrator will support the day-to-day management of active grants and participate in assessment processes associated with a range of Government funded grant programs which include, but are not limited to:

• Capital Grants Program – Funding to assist schools to design and build educational infrastructure to provide enrolment places for students.
• Pre-Schools Program - Funding for new and upgraded pre-school facilities in the non-government sector.
• Adhoc programs to support the objectives of the government and independent school sector.
• Key Accountabilities
• Grant Administration and Lifecycle Support
• Support grant lifecycle activities including application administration, contract documentation, reporting, and acquittal processes.
• Assist with internal and external assessment processes by preparing documentation, reviewing and collating required information and participating in assessment panels and recommendation of grant applications.
• Support the delivery of approved projects by tracking milestones, timeframes, and reporting requirements.
• Assist with monitoring progress against approved scopes and identifying issues for escalation.
• Data, Reporting and Record Management
• Maintain accurate and up-to-date grant records within grant management systems and databases.
• Prepare routine reports and summaries to support program monitoring and compliance
• Stakeholder and School Support
• Respond to routine queries from schools and internal stakeholders regarding grant processes and reporting requirements.
• Support schools with administrative aspects of grant compliance in line with established guidelines and procedures.
• Team and Operational Support
• Work collaboratively within the grants administration team to support workload planning and peak activity periods.
• Provide administrative support for workshops, seminars, and engagement activities related to grant programs.

Qualifications, Experience and Knowledge/Skills

Qualifications

• Qualification in business, project administration, finance, or a related discipline, or equivalent relevant experience.

What Experiences are we looking for?

• Exposure to grants administration, government-funded programs, or project-based work (desirable but not essential)
• Experience working with documentation, reporting schedules, and systems.

What Knowledge/Skills are we looking for?

• Grants Administration and Compliance
• Working knowledge of the grant lifecycle, including typical grants administration processes and reporting requirements
• Ability to follow guidelines, procedures, and templates accurately and consistently.
• Project and Work Management
• Ability to support project-based work by tracking milestones, maintaining schedules, and coordinating documentation.
• Capacity to manage multiple tasks concurrently and meet deadlines in a structured environment.
• Stakeholder Communication
• Clear written and verbal communication skills, with the ability to explain processes and requirements to stakeholders in a professional manner.
• Confidence liaising with schools and internal stakeholders under guidance and within established frameworks.
• Attention to Detail
• Demonstrated high accuracy and attention to detail when preparing documentation, maintaining records and updating the grants management system.
• Ability to identify inconsistencies, errors, or missing information in reports and documentation and take action to remediate or elevate as appropriate.
• Decision Making
• Ability to make routine decisions within defined procedures and elevate issues appropriately.
• Problem Solving
• Ability to identify administrative or process issues, investigate information, and seek guidance where required.
• Systems Capability
• Intermediate skills in Microsoft Office applications, particularly Word, Excel
• Ability to quickly learn new systems and work effectively with databases and grant management systems (We use Omnistar, however experience with any grant management system would be beneficial).

Desirable

• Understanding of the NSW independent school sector and the role of Independent Schools NSW as a peak body and member-based service organisation.

At Independent Schools NSW we value and promote a respectful, diverse and inclusive workplace and encourage applications from people of all ages, nationalities, abilities, cultures and experiences.

If you require any adjustments during the recruitment process, please let us know.

Applications close on Friday 13 November 2026.

Please direct any queries to Margaret Molloy, People and Culture Manager on 9299 2845 or ***************@isnsw. edu. au

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