At a Glance
- Tasks: Manage project and office administration while supporting site teams and maintaining documentation.
- Company: Dynamic construction firm focused on innovative project delivery.
- Benefits: Competitive pay, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with plenty of chances to learn and advance your career.
- Why this job: Join a vibrant team and play a key role in exciting construction projects.
- Qualifications: Experience in project administration and familiarity with MYOB accounting software.
The predicted salary is between 36000 - 44000 $ per year.
This role encompasses project administration, office and accounts administration, and estimation support for a construction or project-based organisation.
Key responsibilities
Project Administration
- Keeping the project register current with the correct scheduling and information.
- Keeping the estimation register current, with the correct information.
- Completing project SWMS and issuing to clients and saving in project folders.
- Keeping project folders current with site safety and subcontractor documents.
- Liaising and supporting site teams as needed.
- Requesting and issuing shopdrawings as required for projects.
- Check plant prestart for equipment defects and update defect register and assist with closing out defect items.
- Onboarding company and employees for projects.
- Booking accommodation for workers for projects.
- Ordering PPE, materials and supplies required for project.
- Visiting projects, write up case studies and keep Linked In profile up to date with current and recently completed projects.
Office/Accounts Administration
- Check invoices confirm pricing/PO's reflect the invoice.
- Load invoices into MYOB.
- Raise and issue invoices with subcontractor statements and supporting documents.
- Reconciling fuel dockets and expenses to the credit cards.
- Requesting and completing supplier application forms.
- Keeping vehicles, plant and equipment service register up to date.
- Assisting estimator with pricing of projects, request loadings schedules etc.
- Support estimator, chase quotes, filing tender documentation in the appropriate folders.
About you
- Experience with project administration and documentation management
- Proficiency with accounting software such as MYOB
- Ability to manage multiple administrative tasks and priorities
- Strong organisational and filing skills
- Capability to liaise effectively with site teams and external parties
- #J-18808-Ljbffr
Project / Office Administrator in Sydney employer: Impact Group NSW
Impact Group NSW offers a dynamic work environment where employees are encouraged to be self-motivated and reliable. The company promotes teamwork and provides opportunities for professional growth, particularly in industrial painting and abrasive blasting. Employees may also qualify for a company vehicle, enhancing job convenience.
We think you need these skills to ace Project / Office Administrator in Sydney
Project Administration
Documentation Management
MYOB
Organisational Skills
Filing Skills
Communication Skills
Estimation Support
