At a Glance
- Tasks: Lead a dynamic admin team and streamline invoicing processes for multiple client contracts.
- Company: Join CBC Group, a supportive and agile Facilities Maintenance business.
- Benefits: Enjoy flexible work arrangements, birthday leave, and ongoing career development.
- Other info: Be part of a collaborative culture with great perks and recognition.
- Why this job: Make a real impact by improving workflows and leading a dedicated team.
- Qualifications: Experience in senior administration and strong leadership skills required.
The predicted salary is between 75600 - 92400 $ per year.
CBC Group is an agile Facilities Maintenance business with a national footprint. We currently have an exciting opportunity for a Senior Facilities Administrator to join our supportive team in Port Kembla, NSW.
About the Role
This is a senior role at the centre of our facilities administration team, known as the Admin Hub. Reporting to the Administration Manager, you'll help lead the day-to-day administration and invoicing across several client contracts. You'll guide a team of administrators and help shape how we work as we keep improving, especially when transitioning new and existing contracts into the Admin Hub. If you like leading people, have a sharp eye for numbers and enjoy making processes run better, this is the role for you.
Specifically, you will:
- Help Lead the Team: Give clear direction, support and coaching to Facilities Administrators and admin resources, and keep workloads and priorities on track.
- Own the Invoicing Workflow: Make sure client invoices are accurate, on time and in line with contract terms. Keep WIP and unbilled work moving.
- Keep the Data Clean: Be a senior user of our CMMS and financial systems, keeping contract, site and work order information accurate and consistent.
- Turn Data into Insight: Prepare and present clear reports on invoicing, WIP, contract performance and KPIs for managers and clients.
- Drive Improvement: Find ways to simplify workflows, strengthen controls and lift efficiency across the business.
- Step Up When Needed: Act as backup to the Administration Manager and support new contract mobilisations.
About You
You're a confident, detail-focused leader who thrives in a busy, multi-contract environment. You will bring:
- Senior Admin Experience: A strong background in senior administration, ideally in facilities management, maintenance or property services.
- Leadership Skills: Proven experience supervising admin staff and managing workloads and deadlines.
- Financial Know-How: Hands-on experience with invoicing, billing, work orders, purchase orders and WIP.
- Excel Expertise: Advanced Excel skills, including formulas, pivot tables, reconciliation and reporting. Power BI or Power Query experience is a big plus.
- Systems Savvy: Experience with CMMS, financial systems or similar platforms.
- People Skills: Excellent communication skills and the ability to build strong relationships with clients, contractors and internal teams.
Requirements
- A National Police Check (or willingness to obtain one)
- General Construction Induction (White Card) is desirable
Why CBC Group?
At CBC, we put our people first. When you join our team, you're backed by a positive, supportive culture with some great perks:
- Flexible Employer: Flexible working arrangements in accordance with our policy
- Birthday Leave: An extra paid day off to celebrate your special day
- Career Growth: Ongoing training and development opportunities
- Recognition: Years of Service and Values Awards to celebrate your commitment
- Support: Access to our Employee Assistance Program (EAP)
- Collaborative Culture: A respectful, supportive team environment
Senior Facilities Administrator in Port Kembla employer: Illawarra Rugby League
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