Personal Assistant – Brisbane

Broaden your administration experience with one of the largest legal partnerships in Australia. Support a high performing team of lawyers. Generous leave policies including purchased and parental leave.

HWLE Lawyers is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in our case, the differences are real. We deliver first class legal advice to our government and commercial clients in every state and territory across Australia. Firm wide, we have over 270 Partners and 1900 people.

We are looking for a Personal Assistant to join our Corporate & Commercial Practice Group in our Brisbane Office. Day-to-day you will be busy with tasks such as:

• Supporting two Partners and allocated legal staff across a varied and fast-paced workload;
• Managing matters efficiently, keeping files organised and up to date at every stage;
• Preparing and formatting correspondence and contracts with accuracy and attention to detail;
• Checking and formatting lengthy agreements with multiple attachments, working closely with the legal team and external suppliers to ensure documents are accurate, consistently formatted and ready for execution;
• Completing monthly billing using our file management system, Aderant;
• Managing diaries and providing broader administrative support.

To succeed in this role, ideally you'll have:

• Experience supporting a Partner or senior executive in a fast-paced environment;
• Excellent grammar, spelling and an eagle eye for detail;
• Advanced Microsoft Word skills, including styles, formatting, track changes, cross-referencing and the management of lengthy, complex documents;
• Hands-on expertise with PDFs, from conversion and markup to redaction and compiling multi-part document sets;
• Skilled in Microsoft PowerPoint, with the ability to produce polished, client-ready presentations;
• Strong time management and organisational skills, with the ability to prioritise competing demands;
• Experience using Aderant and iManage (or similar systems) is highly regarded.

Location: Our cutting-edge office is conveniently located in the heart of the Brisbane CBD amidst a fast-paced, high-networking legal community.

Culture: Be part of a firm renowned for its friendly and down-to-earth culture.

Impact: Join a firm consistently ranked at the forefront of the Australian legal market, where your work is recognised nationally.

Applicants must have full working rights in Australia to apply. HWLE Lawyers also strongly encourages applications from the Aboriginal & or Torres Strait Islander community. HWLE Lawyers strives to create an inclusive environment where our people want and feel comfortable to bring their entire selves to work. Varied perspectives contribute to our collective success so whatever your background, we'd love to hear from you and encourage you to apply. If you have reasonable accessibility requirements that will enable you to participate equitably in our recruitment process, please reach out to Violet Rush for a confidential discussion.