Hutchies is seeking a proactive, capable, and down to earth Office Manager & Team Support to join our Newcastle, NSW team on a full time permanent basis.
This is a hands on, all rounder role suited to someone who enjoys running an office, supporting a senior leader, and being the go to person who keeps everything moving. Due to the size of the office, this role will include reception and day to day office duties, as well as administrative support to the Team.
This is not a role for someone who is precious about task boundaries, it is ideal for an experienced office professional who is happy to roll up their sleeves and take ownership of the office environment.
As a member of the Hutchies team, you'll find yourself immersed in a supportive and collaborative work environment. We pride ourselves on our down to earth culture and the close knit relationships we build internally and through our projects.
The opportunities are diverse, providing you with unparalleled exposure to different projects and learning opportunities.
We value hard work and dedication, and we're excited to have your skills in our team.
Responsibilities
You will be responsible for the day to day operation of the office, while also providing administrative support to the team.
Office Management & Reception
- Manage the day to day running of the office, including reception duties
- Greet clients, visitors, suppliers and subcontractors
- Answer and direct phone enquiries
- Maintain office presentation, meeting rooms, kitchen and amenities
- Manage couriers, mail, freight and deliveries
- Coordinate scheduled and reactive office maintenance
- Manage stationery, office supplies and amenities
Team Support
- Provide direct administrative support to the Team
- meeting coordination and preparation
- Assist with correspondence, reports and documentation
- Arrange business travel, accommodation and logistics as required
- Act as a trusted point of contact for internal and external stakeholders
Administration & Business Support
- Assist with onboarding of new starters
- Manage registers, records and office documentation
- Assist with timesheets, expenses, petty cash and reimbursements
- Support office events, team activities and social initiatives
- Provide ad hoc support as required, no two days will be the same
- Assist in preparing tender Submission documents
Requirements
- Proven experience in an Office Manager, Executive Assistant, Senior Administrator or similar role
- A practical, can do attitude, happy to handle both senior support and day to day office tasks
- Proficient in the Microsoft Office suite, Word, Excel, and PowerPoint
- Strong attention to detail and organisational skills
- Professional written and verbal communication skills
- Excellent analytical and problem solving skills
- Ability to work in a team environment and have initiative when working independently
- Strong relationship building with all relevant stakeholders
- A down to earth, fun, friendly and professional approach to your work
Agency submissions will not be considered for this role
The Hutchies difference
Hutchies has been building the structures in which Australians live, work, study, shop and play since 1912. From our early beginnings, we have grown into a dynamic and diverse construction company, delivering sophisticated projects across a comprehensive portfolio.
We’re not like other builders. Relationships are everything to us – whether it’s with our people, our clients, or the local communities in which we live and work.
As a Hutchies company member, you’re not just part of a great work environment; you also be supported with training and continuous development along with access to exclusive perks. These include discounted personal travel and flights, savings on health insurance, and big discounts from top Australian retailers. Plus, we’ve got a calendar full of gatherings for social events, meetings, and conferences. And if you or your immediate family ever need support, our industry leading Employee Assistance Programs (EAP) are there to help.
- training and continuous development
- access to exclusive perks
- discounted personal travel and flights
- savings on health insurance
- big discounts from top Australian retailers
- calendar full of gatherings for social events, meetings, and conferences
- Employee Assistance Programs (EAP)
A fair go for all
Hutchies is all about equal opportunities and embracing diversity.
Our commitment to an inclusive, people focused culture isn’t just talk — it’s who we are.
Through initiatives like Statim Yaga and partnerships like NAWIC and UNIQ You, we’re putting our values into action.
So, whether you’re part of our award winning Indigenous programs or advancing women in construction, you’re part of a family that values long term relationships and community.
We’re not just building structures; we’re building a workplace where everyone gets a fair go.
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Office Manager & Team Support in Newcastle employer: Hutchinson Builders
Hutchies is an exceptional employer located in the stunning Cairns region, offering a vibrant work culture that prioritises collaboration, inclusivity, and personal growth. As part of Australia's largest privately-owned builder, you'll enjoy a supportive environment with ample opportunities for career development, including access to international placements and industry-leading wellness programs. With a focus on building strong relationships and making a positive impact in local communities, Hutchies not only provides meaningful work but also a lifestyle enriched by the natural beauty of Far North Queensland.
