National Fleet Compliance Coordinator
Hub Link Transport | Erskine Park, NSW | Full-time
$90,000 – $96,000 + super
About us
Hub Link Transport is a national refrigerated and food distribution operator delivering for QSR and food retail customers across QLD, NSW, VIC and WA. We hold NHVAS Maintenance Management accreditation, and our fleet compliance is central to how we operate.
About the role
Reporting to the National Compliance Manager, you'll coordinate the end-to-end maintenance compliance of our national heavy vehicle fleet. This is an office-based administration, monitoring and escalation role. You won't be on the tools or booking jobs yourself. Your job is to make sure every service, pre-start, defect and repair is tracked, escalated to the right State Manager, completed on time and closed out with the right paperwork.
What you'll do
Monitor service intervals and maintenance schedules for all vehicles and trailers, and escalated upcoming services to State Managers so they're booked on time
Monitor daily pre-start compliance and escalated missed or incomplete checks
Log and manage failed pre-starts and DVRs through to repair and close-out, in line with NHVAS Maintenance Management requirements
Use the PO Register to follow up service and repair invoices, reset service intervals and close out defects
Be the first point of contact for our workshops, repairers and suppliers
Monitor vehicle and trailer registrations and make sure renewals happen before expiry
Manage fleet damage insurance claims from notification through to closure
Keep accurate, audit-ready maintenance records, and support internal reviews and NHVAS audits
Report weekly and monthly on fleet compliance KPIs
About you
2+ years' experience in fleet administration, maintenance coordination or transport compliance (heavy vehicle experience essential)
Working knowledge of NHVAS Maintenance Management and HVNL requirements
Highly organised, with strong attention to detail and record-keeping
Confident following up and escalating with managers and service providers
Strong Excel skills; experience with fleet, telematics or maintenance systems is a plus
Experience with insurance claims is highly regarded
National role with a direct line to the National Compliance Manager
Stable, growing national operator
Monday to Friday, office-based at Erskine Park
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National Fleet Compliance Coordinator in Sydney employer: Hub Link Transport
As a leading employer in the transport sector, we pride ourselves on fostering a dynamic and supportive work culture that prioritises safety, accountability, and continuous improvement. Our Queensland team enjoys comprehensive training and development opportunities, ensuring that every employee can grow their career while contributing to our mission of delivering reliable transport services. With a focus on collaboration and strong relationships, we empower our staff to excel in a fast-paced environment, making this an ideal workplace for those seeking meaningful and rewarding employment.
