Purchasing & Logistics Manager in Melbourne

Responsibilities

Key position responsibilities (The duties that must be performed on a regular basis to accomplish the result.):

Key expected position results / outcomes:

• Ensure purchasing practices are undertaken in accordance with specified Quality Standards and Howmet requirements.
• Ensure purchasing procedures, work instructions and processes meet Howmet's requirements and conform to AS9100, IATF16949, IS09001, ISO14001 and Howmet procedures under ASAT, FBP, EHS and IMEX.
• Audit and update procedures and processes as required to ensure ongoing conformance.
• Undertake supplier management activities to ensure products and services are received by HFS on time, within budget and to agreed quality standards.
• Monitor suppliers (domestic and international) and assist with the site's inventory control activities to ensure accurate quantities of stock are purchased at the correct price and delivered within specific timeframes.
• Maintain inventory levels at a minimum level, through effective utilisation of just in time delivery arrangements with suppliers.
• Meet the site's days on hand (DOH) inventory value and on time delivery targets (OTD).
• Provide the Finance Department with inventory forecasts as required.
• Manage excess stock in accordance with Howmet policies.
• Communicate any delays to lead times to relevant Department(s) and identify alternative solutions where necessary.
• Source, engage and approve raw material, finished goods and component suppliers in accordance with approved specifications.
• Select reliable sources of supply, engaging complimentary suppliers and working with key suppliers to improve value delivered to the organisation.
• Ensure suppliers are engaged in accordance with HFS purchasing protocol and agreements.
• Ensure all intermediate and finished products are tested in accordance with internal standards and specifications.
• Ensure wire samples are tested in accordance with site procedures.
• Notify the Quality Department and Supplier in the event of a non-conformance result and ensure corrective actions are implemented.
• Negotiate with existing suppliers, improvements to cost, quality, payment and delivery terms to ensure a more beneficial outcome and lowered risk profile for HFS.
• Review all supplier arrangements on a periodic basis and negotiate outcomes that result in improved terms of business for HFS, thereby meeting Continuous Improvement Program (CIP) objectives.
• Communicate significant price changes to the Sales, Finance and Manufacturing Departments in a timely manner.
• Analyse vendor/supplier performance on a quarterly basis thereby improving the efficiency and effectiveness of the procurement process.
• Advise suppliers of any performance issues and necessary corrective actions.
• Escalate unresolved matters to the Operations Manager.
• Provide freight quotations for internal stakeholders as required.
• Provision of freight quotations, within established policies and procedures which optimise handling, storage and transport resources.
• Ensure that goods are received in accordance with approved site procedures.
• In conjunction with the Warehouse Supervisor, resolve any non conformances with received goods. This pertains to product labelling, environmental and occupational health and safety issues.
• Manage the allocation of company property that is utilised by sub-contractors.
• Ensure sub-contractors in possession of HFS property have appropriate contracts in place.
• Ensuring a register is maintained to track allocations of HFS property.
• Undertake IMEX Import SPA functions
• Ensure Purchasing complies with all IMEX requirements
• Audit shipments, or as directed by the IMEX ASAT requirement
• Review the Australian Customs Notification Emails and ensure this information is communicated to appropriate personnel.
• Apply import permits as required. This must be coordinated with the TFP and Customer Service.
• Ensure the IMEX Management Board (Import) is maintained
• Provide import IMEX training to appropriate personnel, including, but not limited to Customer Service, Purchasing & Warehouse.
• Reconcile freight billing and import Customs Entry Declaration in the shipment logbook
• Assist in the investigation and resolution of any import issues with Freight Forwards or Government Agencies. Ensure all matters are reported to the Director Global Trade Compliance, Transportation & Cargo Security.
• Undertake other duties and responsibilities as reasonably required to support business and operational requirements.

Experience

Mandatory: Minimum five (5) years' purchasing experience within the manufacturing sector.

Desired: Two (2) years' previous supervisory experience in purchasing.

Mandatory: Demonstrated aptitude in the negotiation of supplier agreements that result in lower cost and risk profile for the organisation.

Technical Knowledge

Mandatory: Microsoft 2010 Office Suite, intermediate level.

Mandatory: Significant experience with Enterprise Resource Planning systems, including BAAN and Crystal.

Capabilities / Skills

• High level of motivation with the ability to prioritise workload in a time-restrictive setting.
• Capacity to undertake mixed functions such as answering phones, responding to emails and undertaking administrative functions within a time-restrictive setting.
• Excellent communication skills, both verbal and written, with the capacity to engage in challenging conversations with external stakeholders.
• Excellent negotiation skills, both verbal and written.
• Excellent attention to detail.