Office Manager

Manage daily office operations to ensure efficiency and productivity.

Prepare and maintain accurate records, reports, and documentation.

Coordinate documentation for site jobs and manage client and supplier relationships.

Organise and control the functions and resources of the office such as managing and implementing administrative systems and personnel.

• Managing daily office operations to ensure efficiency and productivity.
• Preparing and maintaining accurate records, reports, and documentation.
• Managing filing systems (both physical and digital).
• Allocating accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as required.
• Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets).
• Supporting managers with admin and procurement needs.
• Tracking job progress and updating systems accordingly.
• Ordering and managing materials and supplies for sites.
• Assisting with onboarding, inductions, and training documentation.
• Maintaining employee records and leave registers.
• Coordinating medicals, tickets, and qualifications compliance.
• Maintaining WHS registers, documentation and incident reports.
• Ensuring company policies and procedures are up to date.
• Coordinating vehicle, equipment, and license compliance.
• Managing site safety documentation and updates.
• Keeping logbooks, registrations, and insurance up to date.
• Managing client and supplier relationships.
• Maintaining strong customer service and communication, resolving complaints or office operational issues as required.
• Ensuring SWMS, risk assessments, and safety procedures are current.
• Reporting and documenting incidents, near-misses, and hazards.
• Assisting with audits, compliance checks, and site safety requirements.
• Staying up to date with relevant legislation and regulations.

Experience required: AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications.