Looking to step off the hospitality floor and into a people-focused office role?
Hotelstaff is looking for a friendly, organised and proactive People & Workforce Coordinator to support the onboarding, administration and coordination of our casual hospitality workforce.
This is a fixed-term role until 15 December 2026. While the position is offered on a fixed-term basis, we're a growing business and future opportunities may become available depending on business activity and operational needs. We'll discuss these possibilities with the successful candidate closer to the end of the contract.
About Us
For over 30 years, Hotelstaff has connected exceptional hospitality professionals with Melbourne's leading hotels, venues, caterers and events.
We're passionate about people and pride ourselves on delivering exceptional service to both our clients and our employees. As our business continues to grow, we're looking for someone who enjoys building relationships, thrives in a fast-paced environment and wants to make a real impact.
About the Role
Working alongside our Recruitment, Operations and Compliance teams, you'll help ensure new employees are onboarded, compliant and ready for work.
This is a varied, people-focused role where you'll be one of the first people our new employees meet, helping create a positive experience from day one.
What You'll Be Doing
Welcome and onboard new employees
Deliver onboarding sessions and skills assessments
Support recruitment administration and interview coordination
Complete Right to Work, VEVO and compliance checks
Maintain employee records and onboarding documentation
Assist with weekly payroll administration and timesheets
Respond to employee enquiries
Provide general administration and team support
About You
You're organised, approachable and enjoy working with people. You communicate confidently, build rapport easily and can manage multiple priorities in a busy environment.
You'll also bring:
Experience in administration, recruitment, workforce coordination or a similar role
Hospitality industry experience (highly regarded)
Excellent communication and interpersonal skills
Strong organisational skills and attention to detail
Confidence using Microsoft Office and learning new systems
A proactive, positive and team-focused approach
Experience in labour hire, payroll or workforce compliance will be highly regarded, but isn't essential.
Why Join Hotelstaff?
Monday to Friday work-life balance
Office-based role in our modern Melbourne CBD office
Friendly, supportive and down-to-earth team
A varied role where no two days are the same
The opportunity to step into an office career while staying connected to the hospitality industry
Build valuable experience across recruitment, onboarding, compliance and workforce operations
Work with some of Melbourne's leading hotels, venues and events
Opportunity for the role to become permanent
People & Workforce Coordinator in Melbourne employer: Hotelstaff
Hotelstaff is an exceptional employer, offering a vibrant work culture that thrives on building meaningful relationships within the hospitality industry. Located in the heart of St Kilda Road, employees benefit from a supportive environment that encourages personal growth and resilience, all while being part of a well-established brand with over 40 years of experience. With flexible working hours and the chance to make a real impact in people's lives through job placements, this role is perfect for those who are passionate about hospitality and eager to contribute to a dynamic team.
