At a Glance
- Tasks: Support the Managing Director by managing priorities and coordinating commitments.
- Company: Join a rapidly growing firm with a supportive culture.
- Benefits: Competitive salary, stable position, and real growth opportunities.
- Other info: Encouraging diverse applicants and providing reasonable adjustments for all.
- Why this job: Be a key player in a dynamic environment and develop into office leadership.
- Qualifications: Highly organised, discreet, and excellent communication skills required.
The predicted salary is between 90000 - 110000 $ per year.
About the Role
You’ll work closely with the Managing Director as a trusted right-hand support, helping manage competing priorities, coordinating commitments, and ensuring follow-up happens. The role blends traditional EA/PA support with broader coordination across the business (and occasional personal/household administration). This is a great opportunity for someone who wants to also develop into an office manager within a rapidly growing business.
What’s on offer:
- Competitive salary package ($90k–$110k + super) depending on experience
- Work closely with a senior leader and become a key part of the business
- Real opportunity to grow into a broader office leadership role
- Stable permanent position in a well-established, growing firm
Key Responsibilities
Your responsibilities will include, but are not limited to:
- Proactive diary and email management, prioritising and actioning follow-ups
- Coordinating meetings, appointments, and commitments
- Organising travel, accommodation and events as required
- Preparing correspondence, documents, reports and presentations
- Liaising with staff, clients, suppliers and external advisers
- Handling day-to-day admin and ad-hoc requests efficiently and discreetly
- Taking ownership of tasks end-to-end and improving “how we do things” over time
- Anticipating the General Manager's needs and proactively addressing issues before they become problems
About You
You’re a calm, organised operator who’s comfortable working in a fast-paced environment and can be trusted with confidential matters. You’ll bring:
- Highly organised and exceptionally good at managing competing priorities
- High discretion, integrity and sound judgement
- Excellent communication (written and verbal)
- Energetic, proactive, resourceful and able to work with minimal supervision
- Calm under pressure and able to adapt to changing priorities
- Confidence with Microsoft Office and general business systems
- A willingness to “roll up your sleeves” and be the go-to person
- Experience as a PA/EA/Executive Coordinator/Office Manager is highly regarded, but attitude, reliability and initiative are just as important.
Must be an Australian Citizen or Permanent Resident.
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people. We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability.
Personal Assistant employer: Hoban Recruitment
As a Strategic Asset Engineer at our national university, you will thrive in a dynamic and collaborative work culture that prioritises innovation and professional growth. Located in the vibrant suburb of Fitzroy, Melbourne, we offer competitive benefits, including ongoing training and development opportunities, ensuring you can advance your career while contributing to meaningful projects that impact the community. Join us to be part of a forward-thinking institution that values your expertise and fosters a supportive environment for all employees.
