Legal Administrator in Melbourne

POSITION OVERVIEW

Hickory is seeking a proactive and detail-oriented Legal Administrator to join our dynamic legal team.

This part-time role (2-3 days per week) offers the opportunity to transition into a full-time maternity leave cover in 2026.

You'll work closely with the General Counsel and Senior Legal Counsel, with some support to our Commercial Manager, and will play a pivotal role in supporting legal operations across the business.

• WHAT HICKORY CAN OFFER
• Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
• Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
• Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
• Premium End-of-Trip

Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.

• Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building.
• CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.

RESPONSIBILITIES

• Manage the legal inbox, triage requests, and allocate matters with relevant context.
• Maintain document integrity by saving emails and attachments in our document management system (M-Files) with accurate metadata.
• Oversee the contract library and ensure compliance tracking.
• Conduct preliminary contract reviews and prepare documents for execution.
• Coordinate legal briefs and manage court filing deadlines.
• Assist with trial preparation and litigation support.
• Ensure building licences are obtained and up to date.
• Support annual policy reviews and manage ASIC-related tasks.
• Maintain registers for contracts, licenses, policies, and claims.
• Assist with performance security processes and insurance renewals.
• Manage insurance claims.
• Distribute insurance certificates and coordinate project documentation.
• Schedule meetings, manage calendars, and prepare agendas/minutes.
• Support legal training sessions and due diligence activities.
• Provide general administrative support to the legal team.
• TO BE SUCCESSFUL IN THE ROLE
• Proven experience as a paralegal or legal administrator, ideally in construction or property development.
• Strong ability to manage multiple stakeholders and lawyers with professionalism.
• Experience in contract administration and document management systems (e. g., MFiles).
• Tech-savvy with exposure to legal tech and e-discovery tools.
• Excellent calendar and meeting coordination skills.
• A proactive problem-solver with strong attention to detail and initiative.

Submit your CV today. Due to the volume of applications, only successful applicants will be contacted - thank you for your understanding.

• Seniority level
• Entry level
• Employment type
• Part-time
• Job function
• Legal
• Industries
• Construction
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