At a Glance
- Tasks: Support a major renewable energy project and coordinate essential resources.
- Company: Join Hibbs, a leading Australian risk management consultancy.
- Benefits: Full-time role with opportunities for career progression and site travel.
- Other info: Gain exposure across various project delivery aspects and work with experienced teams.
- Why this job: Be part of a nation-building project that contributes to a cleaner energy future.
- Qualifications: Relevant degree and at least three years in project administration or coordination.
The predicted salary is between 66150 - 80850 $ per year.
Take the next step in your project career while supporting one of Australia’s largest renewable energy projects—a nation-building development helping create a cleaner, more resilient energy future.
About the opportunity
This opportunity is ideal for an experienced project professional seeking greater ownership, visibility and influence. You will coordinate the people, resources, records and operational arrangements that keep a complex, nationally significant project on track—from mobilisation through to invoicing and close-out.
- Contribute to a nationally significant, high-profile project.
- Build a strong platform for progression into senior coordination or project management.
- Gain broad exposure across project delivery, operations, procurement and finance.
- Work with experienced project and technical teams.
Key responsibilities
- Coordinate staff, equipment, travel, accommodation, inductions and project mobilisations.
- Maintain schedules, action registers, resource plans, meeting records, variations and client correspondence.
- Monitor progress, budgets, resourcing, documentation and invoicing milestones, escalating risks as required.
- Prepare reports and provide clear project status updates.
- Prepare client invoices for completed work, including disbursements and recoveries, and support reconciliation and payment follow-up.
- Coordinate meetings, routine enquiries and client feedback.
- Manage vehicles, stock, PPE, laboratory supplies, equipment servicing and repairs.
- Raise purchase orders, liaise with suppliers and maintain accurate procurement and contractor records.
About you
To succeed in this role, you will bring:
- A relevant degree or equivalent qualifications and experience.
- At least three years’ experience in project administration, coordination or operations support.
- Strong organisational, prioritisation and communication skills.
- Experience coordinating travel, equipment, vehicles and suppliers across multiple locations.
- Sound numeracy and analytical skills, including invoicing, reconciliation and reporting.
- Proficiency in Microsoft 365 and project or workflow systems; WorkflowMax experience is advantageous.
- A project management qualification will be highly regarded.
Working arrangements
Full-time, Sydney based, with occasional project or operational site travel. Additional hours may be required where operationally necessary.
About Hibbs
Hibbs is a leading Australian risk management consultancy specialising in asbestos, occupational health and safety, property risk and environmental management.
Project Administrator in Cumberland employer: Hibbs and Associates
Hibbs is an exceptional employer, offering a dynamic work environment that supports your professional growth while contributing to one of Australia's largest renewable energy projects. With a strong focus on employee development, you will have the opportunity to gain broad exposure across various project delivery aspects and work alongside experienced teams, all while enjoying the benefits of a collaborative culture in Sydney's vibrant setting.
