As our Marketing Coordinator, you will serve as the central operational link between practice leadership and our external digital specialists (SEO, Google Ads/PPC, Meta Ads, and web developers). You will also take hands-on ownership of our localized Google Business Profiles, CRM-driven campaigns, and direct B2B GP mail programs.
This is a flexible, 15-hour per week role. You will work primarily from home with occasional check-ins/work sessions at our modern clinic/office suite in Chatswood, NSW.
As our Marketing Coordinator, you will serve as the central operational link between practice leadership and our external digital specialists (SEO, Google Ads/PPC, Meta Ads, and web developers). You will also take hands-on ownership of our localized Google Business Profiles, CRM-driven campaigns, and direct B2B GP mail programs.
This is a flexible, 15-hour per week role. You will work primarily from home with occasional check-ins/work sessions at our modern clinic/office suite in Chatswood, NSW.
Key Responsibilities
1. Digital Agency & Vendor Coordination
- Act as the daily liaison for external digital marketing agencies (PPC/Google Ads, Meta/Facebook/Instagram Ads, SEO, and web/IT developers).
- Track campaign timelines, deliverables, asset approvals, and monthly performance reports.
- Ensure clinic locations, operating schedules, pricing updates, and doctor profiles are accurately reflected across all ad campaigns and landing pages.
2. Local SEO & Google Business Profiles (GBP)
- Manage and optimise Google Business Profiles across our national network of clinic locations.
- Ensure strict NAP (Name, Address, Phone) consistency, update operating hours, upload fresh clinic photos, and coordinate promotional Google Posts.
- Monitor incoming Google reviews across all brands and ensure timely, professional responses.
3. B2B GP & Medical Outreach Program
- Coordinate and manage our quarterly GP Desk Pack mailing program to medical practices within our clinic catchments:
- Maintain clean, verified postal databases of local GP clinics.
- Coordinate printing and fulfillment of branded referral pads, doctor introduction letters, and clinical memos.
- Track outreach dispatch and monitor inbound GP referral patterns.
4. Multi-Brand Campaign Support
- Assist with campaign delivery and localized marketing collateral for HeartCheck Australia and Employfit (corporate wellness and B2B employer outreach).
- Assist with simple content updates across WordPress (Elementor) and our CRM/marketing automation platform (GoHighLevel) as needed.
About You
- Experience: 2+ years of experience in marketing coordination, digital marketing, or marketing administration (experience in healthcare, medical clinics, or multi-location services is highly regarded).
- Vendor Management: Confident liaising with digital specialists (SEO, Google Ads, Meta Ads, web developers) and holding teams accountable to briefs.
- Local Search Savvy: Practical experience managing and updating Google Business Profiles and local citations.
- Organization & Detail: Strong organizational and project management skills; ability to juggle tasks across multiple brands in a focused 10 hours per week.
- Communication: Excellent written and verbal communication skills with a professional, polished tone suitable for peer-to-peer medical communication.
- Location: Based in Sydney with the ability to attend our Chatswood office when required.
What We Offer
- Genuine Flexibility: Choose your hours across the week to suit your lifestyle, study, or other commitments.
- Hybrid Working: Convenient mix of remote work and a modern Chatswood office base.
- Autonomy & Impact: Work directly with the practice directors and business owners—no bureaucracy or red tape.
- Opportunity to Grow: Potential to increase hours as our national network and brand portfolio continue to expand.
#J-18808-Ljbffr
Marketing Coordinator in Willoughby employer: Heartcheck Australia
Heartcheck Australia offers a flexible working environment with remote opportunities, allowing employees to balance their professional and personal lives effectively. The company fosters collaboration between clinic leadership and digital specialists, providing a dynamic work culture that encourages innovation in healthcare marketing. Employees can expect to engage in diverse campaigns across multiple brands, enhancing their skills in local SEO and digital marketing.
