- Work with one of Australia's leading private mental health hospitals in a highly respected and rewarding environment
Join a supportive Executive Team with opportunities for professional development and career growth
- Demonstrated experience in an Executive Assistant, Personal Assistant, or senior administrative role supporting executives in a complex organisation
Friendly, resourceful, vibrant communicator with a "can-do" attitude- Is this you?
The Melbourne Clinic is seeking to appoint an Executive Assistant to join their dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career.
As an Executive Assistant your responsibilities will include:
- Provide administrative support in the following areas:
- Secretarial assistance to the Executive Team
- Reception and patient enquiry duties
- Perform data collection, reporting and billing tasks
- Coordinate meetings, agendas and minutes
- Manage diary appointments, travel and meeting bookings for appointed executives
- Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding
- Maintain HR file management and upkeep
- Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution
The Melbourne Clinic is one of Australia's largest private mental health services, providing a comprehensive range of inpatient and outpatient programs. Located in Richmond, close to public transport, the hospital is committed to delivering high-quality patient care through a collaborative, multidisciplinary approach. Employees enjoy a supportive workplace culture, ongoing professional development opportunities, and the satisfaction of contributing to positive mental health outcomes within the community.
- Administration experience in a Hospital/Healthcare environment
- Strong organisational and time management skills with the ability to multitask and work within a busy team
- Excellent interpersonal and communication skills
- Works well independently and within a team
- Computer skills in MS Office (Outlook, Word and Excel)
- Flexible to work a variety of shifts - early/late shifts & weekend work
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Executive Assistant employer: Healthscope
At Norwest Private Hospital, we pride ourselves on fostering a supportive and collaborative team culture that empowers our Registered Midwives to thrive. With opportunities for professional development, career growth within a national healthcare network, and a modern facility equipped with advanced technology, you will be part of a community dedicated to making a real difference in the lives of women and their families. Join us in delivering exceptional, personalised care in a rewarding environment where your skills are truly valued.
