Rental Coordinator

Kickstart your career or take the next step with Hastings Deering - where our people build something BIGGER!

We are seeking a highly organised and customer-focused Rental Coordinator to join our team in Townsville on a fixed-term contract through to the end of 2027, covering a period of parental leave. Reporting to the Business Development Manager - Rental, you'll play a key role in supporting the day-to-day operations of our rental fleet and delivering exceptional service to both internal and external customers.

What you'll be doing:

As a Rental Coordinator at Hastings Deering, you will:

• Manage rental contracts - prepare and process accurate rental agreements and ensure all documentation is completed correctly and on time.
• Coordinate rental administration - manage area rentals, review monthly invoicing schedules and action rental-related transactions.
• Facilitate equipment logistics - engage transport providers to coordinate the movement of rental equipment to and from customer sites.
• Support fleet readiness - liaise with the Rental Service team to arrange pre- and post-rental machine inspections and servicing requirements.
• Provide quoting support - assist Rental Account Representatives by preparing and issuing equipment hire quotations.
• Deliver exceptional customer service - respond to rental enquiries, follow up opportunities and maintain strong customer relationships.
• Maintain accurate records - ensure rental systems, customer information and fleet records are updated and maintained.

What you'll need:

A successful teammate will have experience in:

• Rental coordination experience - previous experience in a rental coordination, administration or customer support role would be highly advantageous, ideally within a dry hire or equipment rental environment.
• Earthmoving or construction industry exposure - experience working with heavy equipment, construction, mining or earthmoving industries will be highly regarded.
• Customer service excellence - a strong commitment to providing professional and responsive customer support.
• Administrative capability - excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail - accuracy in contract management, invoicing and record keeping.
• Communication skills - ability to build effective relationships with customers, suppliers and internal stakeholders.
• Problem-solving mindset - proactive approach to identifying issues and coordinating solutions.
• Systems proficiency - confidence using Microsoft Office applications and business management systems.
• Positive attitude - a team-focused approach with a willingness to learn and contribute to a high-performing environment.

When you join our team at Hastings Deering, you'll benefit from:

• Competitive Salary & Stability - enjoy a competitive remuneration package and the security of working for an industry-leading organisation.
• Career Development - access ongoing training, development opportunities and career pathways across the broader Sime network.
• Supportive Team Environment - work alongside experienced professionals in a collaborative and high-performing team.
• Diverse & Meaningful Work - play an important role supporting customers across a wide range of industries and applications.
• Health & Wellbeing Support - access our Employee Assistance Program for you and your family.
• Exclusive Employee Discounts - enjoy discounts on private health insurance, vehicles, travel and more.
• Ongoing Recognition - benefit from annual salary reviews and recognition programs.
• Inclusive Culture - be part of a workplace that values diversity, inclusion and belonging.

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